Legal Secretary

6 days ago

San Diego, California, United States Hogue & Belong Full time
About Hogue & Belong

Hogue & Belong is a reputable boutique Plaintiffs' law firm in San Diego, CA, specializing in employment law and high-stakes class action work. Our office environment is characterized by a respectful and professional atmosphere, yet also fast-paced and challenging.

Job Summary

We are seeking an experienced Legal Secretary to join our team. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Document Preparation: Draft and edit legal documents, including correspondence, contracts, pleadings, and briefs, ensuring accuracy in formatting, grammar, and content.
  • Client Communication: Handle incoming calls and correspondence from clients, schedule appointments, and relay messages to attorneys, providing excellent customer service and maintaining positive relationships with clients.
  • Calendar Management: Maintain attorneys' calendars, schedule meetings, court appearances, discovery deadlines, and other appointments, ensuring attorneys are informed of upcoming deadlines and events.
  • Filing and Record Management: Organize and maintain physical and electronic files, ensuring documents are properly labeled, stored, and accessible, and retrieve and distribute documents as needed.
  • Billing and Timekeeping: Record billable hours and expenses accurately, prepare invoices, and assist with billing inquiries as necessary.
  • Administrative Support: Provide general administrative assistance, including answering phones, managing mail, photocopying, and faxing documents, and coordinate travel arrangements and expense reimbursements for attorneys.
  • Compliance and Ethics: Maintain confidentiality of sensitive information and adhere to ethical standards and regulatory requirements, ensuring compliance with firm policies and procedures.
  • Team Collaboration: Collaborate effectively with attorneys, paralegals, and other support staff to ensure efficient workflow and timely completion of tasks, and assist colleagues with overflow work as needed.
Requirements
  • High school diploma or equivalent; additional certification or education in legal studies is a plus.
  • Proven experience as a legal secretary or similar role in a law firm or legal department.
  • Proficiency in MS Office suite (Word, Excel, Outlook) and legal software such as document management systems and case management software.
  • Strong communication skills, both written and verbal.
  • Excellent organizational skills and attention to detail.
  • Ability to prioritize tasks and work under pressure in a fast-paced environment.
  • Knowledge of legal terminology, procedures, and principles.
  • Discretion and professionalism when handling confidential information.
  • Ability to work independently with minimal supervision and as part of a team.
Benefits
  • 401(k)
  • Free parking
  • Health insurance
  • Paid sick time
  • Paid time off
Work Environment

The legal secretary typically works in an office environment, often in close proximity to attorneys and other legal professionals. The role may require overtime to meet deadlines or accommodate client needs.

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