Proposal Management Specialist

2 weeks ago


Clarksburg, West Virginia, United States Sacred Heart University Full time

Position Overview
We are currently seeking a dedicated Proposals Coordinator to enhance our Sales team. This role is essential in leading the proposal processes and supporting our expanding national presence.

Key Responsibilities
In this pivotal role, you will collaborate with team members across various departments, providing coordination for proposals and compiling vital business information. Your tasks will include:

  • Producing and delivering prequalification applications, grant submissions, and proposals, ensuring they align with both company and client standards.
  • Organizing, editing, and formatting documents, as well as developing graphics and tables, while coordinating writing assignments and data collection from multiple contributors.
  • Compiling resumes, project descriptions, and standard text from diverse internal and external sources.

Logistics Management
Approximately 20% of your responsibilities will involve managing proposal delivery logistics. This includes organizing planning calls and ensuring that applications meet the procurement requirements of public sector clients.

Content Management
You will also oversee the content library, maintaining the organization of proposal and project application materials.

Internal Coordination
Another 20% of your time will be spent managing internal timelines for prequalification and registration renewals, tracking vendor registrations and their statuses.

Knowledge Management
Lastly, you will engage in knowledge management, analyzing past submission processes to identify lessons learned and opportunities for improvement. This includes researching client procurement processes and sharing insights with the team.

Qualifications
The ideal candidate will possess:

  • A BS/BA degree with a minimum of 1 year of relevant experience.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Adobe Creative Suite (InDesign, Illustrator).
  • Experience with federal procurement processes.
  • Familiarity with database management and digital file organization.

Preferred Qualifications
To stand out, candidates should have:

  • At least 2 years of experience in proposals or business administration within an environmental consulting or contracting firm.
  • Experience preparing SF330 forms and proposals for public sector clients.
  • Experience in coordinating or writing grant applications.
  • The ability to interpret corporate financial statements.

Equal Opportunity Employer
We are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.



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