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Receptionist for Property Management Company
2 months ago
$14-18/hr DOE
DDG MW WBH, a prominent property management firm, is seeking a motivated and enthusiastic Front Desk Receptionist to enhance our team. This entry-level role presents an excellent opportunity to gain valuable experience in a vibrant and evolving environment.
Key Responsibilities:
- Handle and efficiently manage all incoming calls, including screening, routing, and monitoring calls on hold.
- Welcome guests warmly and provide assistance as required.
- Promote properties through various online platforms.
- Design advertisements for available properties.
- Maintain and update sales leads in the Property Base Sales Force database.
- Assist in processing incoming correspondence for the property management sector, ensuring timely and accurate distribution to management.
- Receive and distribute faxes to the appropriate individuals or departments promptly throughout the day.
Administrative Duties:
- Develop and manage a monthly events calendar, distributing it to all internal email recipients at the beginning of each month.
- Ensure the efficient operation and upkeep of all office equipment, coordinating service calls as necessary.
- Monitor and order office supplies on a monthly basis or as needed.
- Affix correct postage on outgoing mail daily.
- Support the Accounts Receivable department as required.
- Oversee security cameras and notify management of any unusual activities.
- Maintain organization in the front office and kitchen areas.
- Provide essential support to staff as needed.
Qualifications:
- Experience with multi-line phone systems.
- Exceptional communication skills and a professional demeanor.
- 12 to 18 months of experience in a formal receptionist role is advantageous.
- Familiarity with various office equipment.
- Proficient in Microsoft Word, Excel, and other relevant software.
- Skilled in using Outlook and its features.
- Ability to manage multiple tasks effectively.
- Willingness to take on diverse responsibilities beyond the formal job description.
- Capable of collaborating efficiently with all departments.
Starting salary is based on experience, with additional leasing commissions and performance-based bonuses available after an initial review period. A strong desire for career advancement is essential.
Our company culture emphasizes individual strengths, allowing us to tailor roles to fit each person's capabilities, fostering an environment where everyone can excel.
