Operations Manager
4 weeks ago
Keller Williams Realty Phoenix seeks an exceptional Administrative Coordinator to support our business operations. This role is ideal for a highly organized individual who can manage multiple tasks, prioritize projects, and maintain exceptional communication skills.
The successful candidate will be responsible for answering phones, responding to emails and text messages, processing incoming mail, tracking deadlines, and maintaining a status calendar of important deadlines. Additionally, they will create new systems and processes, handle one-off tasks efficiently, conduct daily/weekly follow-ups with service providers, and use internal communication systems to keep the team informed.
We offer a competitive salary of $55,000 per year, based on the location in Tempe and Scottsdale areas. Our company values long-term growth and provides opportunities for professional development.
Daily Responsibilities:
- Answer the phones every time they ring and respond to any text messages, voicemails, emails quickly, ensuring that our current and prospective clients and business associates love us.
- Open, scan and process incoming mail.
- Track deadlines and never miss one.
- Create new and improve our existing systems and processes.
- Handle one off tasks efficiently and accurately.
- Maintain status calendar of important deadlines.
- Conduct daily/weekly follow-up with 3rd party service providers.
- Use internal communication systems to keep me informed of status of tasks without me having to ask or follow up with you.
- Run errands
- Has the memory of an elephant and/or is an excellent note taker.
- STRONG attention to detail. And strives for perfection in everything you do.
- Thrives in a fast-paced environment with demonstrated ability to appropriately prioritize and complete project quickly and independently.
- Has a "whatever it takes" attitude who will go above and beyond.
- Looking for a long-term position with potential for growth.
- Reliable Transportation.
- Strong verbal and written communication skills.
- Provides answers, not excuses.
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