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Administrative Support Specialist

2 months ago

Santa Monica, California, United States Wolfsdorf Rosenthal Full time
Job Summary

Wolfsdorf Rosenthal is seeking a highly organized and detail-oriented Legal Administrative Assistant to provide critical support to our administrative and legal teams. As a key member of our team, you will be responsible for maintaining a smooth workflow, ensuring timely completion of tasks, and providing exceptional customer service.

Key Responsibilities
  • Administrative Support: Provide administrative assistance to multiple attorneys and legal teams, including printing, organizing, packaging, and sending case filings and correspondence to government entities and clients.
  • Document Management: Maintain accurate and up-to-date records, files, and databases, ensuring compliance with company policies and procedures.
  • Communication: Respond to inquiries, resolve issues, and provide excellent customer service to internal and external stakeholders.
  • Project Support: Assist with specific projects, such as archiving, and provide support for additional administrative and billing projects as needed.
  • Team Collaboration: Cross-train and cover for other members of the administrative team when needed, ensuring seamless workflow and minimal disruption.
Requirements
  • Education: Bachelor's degree with a strong academic record or equivalent experience.
  • Customer Service: Strong customer service experience, with excellent communication and interpersonal skills.
  • Technical Skills: Proficiency with Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
  • Organizational Skills: Strong attention to detail, organizational skills, and ability to manage competing priorities in a fast-paced work environment.
  • Discretion: Discretion and ability to work independently, with a professional demeanor.
About Wolfsdorf Rosenthal

Wolfsdorf Rosenthal is a global immigration firm committed to creating an inclusive and respectful workplace that inspires excellence and compassion. We recognize that our team members bring different talents, skills, and experiences, and we value their contributions to our clients and our firm.