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Administrative Support Specialist

2 months ago

Saddle River, New Jersey, United States Preventive Plus Full time
Job Overview

We are looking for a dedicated and proactive Office Coordinator to enhance our team at Preventive Plus. This role involves delivering a range of clerical and administrative assistance to ensure seamless office operations. The successful candidate will be responsible for managing phone communications, welcoming visitors, organizing schedules, and drafting written correspondence.


Key Responsibilities
  • Establish, revise, and uphold essential office protocols
  • Develop and maintain a systematic filing system
  • Welcome and assist clients upon their arrival
  • Handle incoming calls and direct them to the correct personnel
  • Coordinate appointments and oversee calendar management
  • Facilitate meetings and accurately record minutes
  • Compose emails, memos, and letters, ensuring proper distribution
  • Engage in basic bookkeeping tasks
  • Contribute to organizational reports
  • Address and resolve client inquiries with professionalism
Qualifications
  • High school diploma or GED is required; an Associate's degree or relevant administrative training is preferred
  • Prior experience as an Office Coordinator or in a comparable role
  • Basic understanding of bookkeeping principles
  • Familiarity with standard office machinery, including printers and fax machines
  • Strong computer skills, particularly in Microsoft Word, Outlook, and PowerPoint
  • Exceptional organizational abilities with effective time management skills and the capacity to prioritize tasks
  • Proficient in Microsoft products and eager to learn additional technology to optimize office efficiency