Accounts Payable Specialist

4 days ago


Portland, Oregon, United States Volt Full time

The Accounts Payable Specialist is a full-time role at Volt in Portland, Oregon. This position offers an estimated salary of $52,000 to $57,600 per year, based on the provided rate of $25-$27 per hour and assuming a 40-hour workweek.

Job Responsibilities:
  • Review, verify, and process incoming invoices and bills from vendors.
  • Ensure that invoices match purchase orders or contracts and resolve discrepancies.
  • Prepare and process payment runs (checks, ACH, wires, etc.) in a timely manner.
  • Record AP transactions in the company's accounting system.
  • Reconcile vendor statements and resolve outstanding issues.
  • Maintain accurate and organized records of AP documentation for audit purposes.
  • Assist in preparing monthly, quarterly, and annual financial reports.

Accounts Receivable Duties:

  • Generate and send customer invoices based on sales or service agreements.
  • Monitor customer accounts for overdue payments and follow up accordingly.
  • Record incoming payments and allocate them accurately in the accounting system.
  • Reconcile customer accounts and resolve payment discrepancies.
  • Maintain accurate and up-to-date AR balances and payment histories.
  • Prepare aging reports to track overdue accounts and provide reports to management.
  • Collaborate with the sales team to ensure accurate and timely invoices.

General Duties:

  • Assist with monthly and year-end closing activities related to AP and AR.
  • Communicate effectively with internal departments, customers, and vendors.
  • Provide excellent customer service regarding payment inquiries.
  • Maintain confidentiality of all financial data.


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