Human Resources Coordinator

4 weeks ago

Palm Beach Gardens, Florida, United States Double Tree Palm Beach Gardens Full time
Job Title: HR Coordinator

The HR Coordinator plays a vital role in supporting the Human Resources department by coordinating various HR functions, including recruitment, onboarding, employee record-keeping, benefits administration, and employee relations.

Key Responsibilities:
  • Recruitment & Onboarding:
    • Assist in the recruitment process by posting job openings, screening resumes, and scheduling interviews.
    • Communicate with candidates throughout the hiring process, ensuring a positive candidate experience.
    • Facilitate the completion of pre-employment paperwork, background checks, and reference checks.
    • Organize and conduct new hire orientation and ensure a smooth onboarding process for new employees, including training schedules and introductions to relevant departments.
  • Employee Record-Keeping:
    • Update and maintain employee records in HR systems, ensuring that information is accurate and up to date.
    • Create and manage personnel files, ensuring that they are complete and compliant with company policies and legal requirements.
    • Monitor employee attendance, vacation, sick leave, and other HR-related data to ensure accurate records.
  • Benefits Administration:
    • Coordinate benefits enrollment, including medical, dental, retirement, and other programs.
    • Serve as the point of contact for employee inquiries regarding benefit options, eligibility, and claims processes.
    • Assist with the open enrollment process, helping employees understand their benefits options and ensuring all paperwork is completed on time.
  • Employee Relations & Support:
    • Provide support to employees by answering HR-related questions and addressing concerns regarding policies, benefits, or workplace issues.
    • Assist in drafting and distributing internal communications related to HR policies, company updates, and employee programs.
    • Help coordinate employee engagement initiatives such as team-building activities, recognition programs, and wellness initiatives.
  • Compliance & Legal Requirements:
    • Ensure HR practices comply with local, state, and federal laws and regulations, such as employment law, labor standards, and workplace safety regulations.
    • Generate reports related to employee data, such as turnover rates, absenteeism, and other key HR metrics.
    • Support HR audits by preparing necessary documentation and reports to ensure compliance with legal and regulatory requirements.
  • Administrative Support:
    • Perform administrative tasks such as answering phones, filing, scanning documents, and handling mail.
    • Assist in scheduling and organizing meetings, interviews, and training sessions for the HR department.
    • Support payroll processing by gathering timesheet data and ensuring accurate employee information.
  • Learning & Development:
    • Assist in the planning and scheduling of employee training and development programs, including maintaining training records.
    • Monitor training compliance and track employees' completion of required certifications or courses.
  • HR Project Support:
    • Assist with the implementation of new HR programs and initiatives, such as diversity and inclusion efforts or wellness programs.
    • Participate in special projects as assigned by the HR Manager or Director, contributing to the overall improvement of HR processes and employee experience.
Qualifications & Skills:
  • Bachelor's degree in human resources, business administration, or a related field preferred.
  • 1-2 years of experience in an HR or administrative role is preferred.
  • Familiarity with HR software systems (e.g., ADP, Workday, BambooHR) and Microsoft Office Suite (Word, Excel, PowerPoint).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks and prioritize workload in a fast-paced environment.
  • Discretion and the ability to handle confidential information with professionalism.
  • A customer service-oriented mindset with a willingness to assist employees and provide support.
  • Problem-solving abilities and a proactive approach to addressing HR issues.
Work Environment:

The HR Coordinator typically works in an office environment, interacting with employees, managers, and external candidates. The role may require occasional participation in offsite events, such as job fairs or training sessions.

The HR Coordinator often works regular business hours, but additional hours may be required during busy periods, such as during recruitment drives or open enrollment.

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