Facilities Operations Supervisor

1 week ago

Pasadena, California, United States First Financial Credit Union Full time
Job Overview

First Financial Credit Union (FFCU), a prominent financial institution in Southern California, is on the lookout for a dedicated and proficient Facilities Operations Supervisor to oversee the effective management of our facilities. This role is crucial in ensuring that our operational environment is secure, efficient, and well-maintained.

Key Responsibilities

  • Supervise the activities and responsibilities of all Facilities Specialists.
  • Regularly guide the Facilities Team in their daily tasks.
  • Hold the authority to recruit and provide performance feedback to staff, with significant influence on personnel decisions.
  • Exercise independent judgment in matters related to Facilities management.
  • Inspire, train, and nurture team members.
  • Oversee maintenance of Corporate buildings and Branch offices, including vendor negotiations for janitorial and maintenance services, ensuring compliance with contractual obligations.
  • Manage the facilities department, ensuring proper upkeep of equipment such as copiers, fax machines, and fitness center apparatus.
  • Address service requests from employees and resolve related issues promptly.
  • Maintain contracts and relevant documentation; ensure timely servicing and repairs of equipment; manage supply availability and meter-reading deadlines.
  • Coordinate mail processing, shipping & receiving, and copy services to ensure efficient delivery and pickup.
  • Facilitate requests for furniture and equipment relocation within Corporate and Branch offices.
  • Monitor and secure Corporate Center facilities; manage access control through keys and codes.
  • Keep the corporate key log updated as necessary.
  • Ensure an appealing appearance for Corporate Center facilities and Branch offices.
  • Provide 24-hour on-call contact information for emergency services and vendors.
  • Review and approve invoices related to utilities, maintenance, and other contracts for accuracy.
  • Contribute to the annual budget development; monitor expenditures for budget compliance; prepare monthly budget variance reports.
  • Maintain a master schedule for training rooms, ensuring setups are executed as requested.
  • Develop, revise, and uphold facilities operating procedures.
  • Research innovative methods, materials, and services that enhance operational efficiency or reduce costs.
  • Compile and analyze data to prepare various routine and special reports as needed.
  • Participate in the Safety and Security committee, actively engaging in necessary facility modifications.
  • Complete required compliance and industry training as assigned.
  • Adhere to all laws, regulations, and Credit Union policies and procedures.
  • Comply with all BSA and OFAC regulations.
  • This job description may be subject to modifications.
  • Perform additional duties as assigned.

Qualifications and Skills

  • High School diploma or equivalent; a college degree is preferred.
  • Familiarity with facilities maintenance and CAL/OSHA regulations.
  • Strong understanding of facilities management and maintenance practices.
  • Knowledge of mail services and US Postal Service regulations.
  • Excellent organizational skills with the ability to prioritize tasks effectively.
  • Proficient in Microsoft Excel, Word, PowerPoint, and Outlook.
  • Basic accounting skills for budget preparation and monitoring.
  • Strong verbal and written communication abilities.
  • Effective planning, organizational, and administrative skills.
  • Physical capability to lift up to 75 pounds.
  • Willingness to travel to various branch locations as needed.
  • A minimum of 3 years of experience in Facilities/Building Operations/Property Management in an office setting.
  • Certification in CPR, AED, and First Aid is preferred.
  • A valid California driver's license with a clean driving record.
  • Demonstrated leadership through effective communication and team development.
  • Other duties as assigned.

Benefits Offered

  • Comprehensive Medical, Dental, Vision, and Flexible Spending Accounts.
  • Company-sponsored Life insurance and disability coverage.
  • Voluntary Benefits options available.
  • Paid Time Off (PTO) for eligible employees.
  • Additional PTO awards for extended service.
  • 401(k) plan with employer contributions.
  • Discounted loan rates and interest on accounts.
  • Employee recognition and appreciation initiatives.

Our Commitment

At First Financial, we pride ourselves on our commitment to the educational community and our employees. We believe in fostering an environment where every voice is heard and contributions are valued. Our exceptional benefits program reflects our dedication to our team.

Community Engagement

We actively support local schools and educational initiatives, reinforcing our mission to uplift the community.

Our Legacy

Founded over 90 years ago by educators for educators, First Financial continues to champion the California educational community with unwavering commitment.

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