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Facilities Operations Supervisor

2 months ago

Pasadena, California, United States First Financial Credit Union Full time
Job Overview

First Financial Credit Union (FFCU), a prominent financial institution in Southern California, is in search of a proficient and seasoned Facilities Assistant Manager to oversee operations at our new facility. This role is crucial in ensuring our premises are secure, efficient, and well-maintained.

Key Responsibilities

  • Supervise the activities and responsibilities of all Facilities Specialists.
  • Regularly direct the efforts of the Facilities Team.
  • Possess the authority to hire, evaluate, and provide feedback to employees, with recommendations for promotions or terminations being taken seriously.
  • Exercise discretion and independent judgment in Facilities-related matters.
  • Inspire, train, and develop team members.
  • Oversee maintenance of corporate buildings and branch offices, including vendor negotiations for janitorial and maintenance services, ensuring compliance with contracts.
  • Manage the facilities department, ensuring proper upkeep of office equipment and fitness center amenities.
  • Address service requests from staff and resolve associated issues.
  • Maintain contracts and documentation; ensure timely servicing and repairs of equipment; manage supply availability and meter readings.
  • Coordinate mail processing, shipping, and receiving services to ensure timely delivery.
  • Facilitate requests for furniture and equipment relocation within corporate and branch offices.
  • Monitor and manage security protocols for corporate facilities, including key and code distribution.
  • Keep the corporate key log updated as necessary.
  • Ensure an appealing appearance of corporate and branch facilities.
  • Provide 24-hour on-call contact information for emergency services and vendors.
  • Review and approve invoices related to utilities, maintenance, and other contracts for accuracy.
  • Contribute to the annual budget development; monitor expenditures for budget compliance; prepare monthly variance reports.
  • Maintain a master schedule for training rooms, ensuring setups are completed as requested.
  • Develop, update, and uphold facilities operating procedures.
  • Research innovative methods, materials, and services that could enhance operational efficiency or reduce costs.
  • Compile and analyze data, preparing various routine and special reports as needed.
  • Participate in the Safety and Security committee, actively involved in necessary facility changes.
  • Complete required compliance and industry training as assigned.
  • Adhere to all relevant laws, regulations, and organizational policies.
  • Comply with all BSA and OFAC regulations.
  • This job description may be updated as needed.
  • Perform additional duties as assigned.

Qualifications and Skills

  • High School diploma or equivalent; college degree preferred.
  • Knowledge of facilities maintenance and CAL/OSHA regulations.
  • Strong understanding of facilities management and maintenance procedures.
  • Familiarity with mail services and US Postal Service regulations.
  • Excellent organizational skills with the ability to prioritize tasks independently.
  • Proficient in Excel, Word, PowerPoint, and Outlook.
  • Basic accounting skills for budget preparation and monitoring.
  • Effective verbal and written communication abilities.
  • Strong planning and administrative skills.
  • Good physical condition with the ability to lift up to 75 pounds.
  • Willingness to travel to various branch locations.
  • A minimum of 3 years of experience in Facilities/Building Operations/Property Management in an office setting.
  • CPR, AED, and First Aid certification preferred.
  • Valid California driver's license with a clean driving record.
  • Demonstrated leadership through effective communication and team development.
  • Other duties as assigned.

Benefits Offered

  • Comprehensive Medical, Dental, and Vision coverage, along with Flexible Spending Accounts and Employee Assistance Programs.
  • Company-sponsored Life insurance and short- and long-term disability plans.
  • Voluntary benefits through Colonial Life and Guardian.
  • Paid Time Off (PTO) for Non-Union employees, with additional PTO awarded for every five years of service.
  • 401(k) plan with 5% Safe Harbor Employer Contributions.
  • Discounted loan rates and interest on accounts with no minimum balance.
  • Employee appreciation and recognition events.

Employer Commitment

First Financial Credit Union is dedicated to supporting the educational community and values its employees. We strive to create an environment where every voice is heard and contributions are recognized. Our most valuable asset is our people, which is why we offer an exceptional benefits program, competitive salaries, and comprehensive medical benefits.

Community Engagement

We are committed to involvement and volunteerism within our local educational community, supporting schools, teachers, and students as part of our mission.

Our Legacy

Founded over 90 years ago by educators for educators, First Financial has proudly served the California educational community and remains committed to this mission today.