Administrative Coordinator

2 weeks ago


Oxford, United States Emory University Full time
Job Summary

Emory University is seeking an Administrative Assistant to provide administrative support for one or more of the following: general management, a research environment, or a specific program. The successful candidate will ensure office activities comply with Emory policies and procedures, respond to incoming telephone calls, and maintain calendars and prioritize meeting requests for management.

Key Responsibilities
  • Provide administrative support for one or more of the following: general management, a research environment, or a specific program.
  • Ensure office activities comply with Emory policies and procedures.
  • Respond to incoming telephone calls.
  • Maintain calendars and prioritize meeting requests for management.
  • Review incoming correspondence and identify items of special interest to management; handle routine correspondence and prepare appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepare charts and graphs for reports and presentations.
  • Create and edit scientific, programmatic, or other reports associated with the department's primary business.
  • Schedule meetings and handle logistics for meetings and special events.
  • Prepare materials for meetings and special events.
  • Initiate, process, and maintain records and invoices.
  • Keep management apprised of account status, identify cost-effective solutions, and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plan and coordinate travel arrangements.
  • Maintain databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establish and organize files and documents.
  • Oversee ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Perform related responsibilities as required.
Minimum Qualifications
  • Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
  • Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel.
  • Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Emory University is an equal opportunity employer and welcomes candidates who can contribute to the diversity and excellence of our academic community. We are committed to providing reasonable accommodations to qualified individuals with disabilities upon request.



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