Administrative Support Coordinator

2 weeks ago

Wells, United States The Masiello Group Full time

Position Overview:

The Masiello Group is dedicated to delivering exceptional support to our real estate professionals. Central to our agent assistance framework is the Business Support Specialist Team. With a presence across multiple states and numerous offices, this role is multifaceted, encompassing administrative duties, technical assistance, and marketing functions. As the initial point of contact for clients visiting our offices, you will play a crucial role in shaping their experience with our esteemed organization.

Why Choose The Masiello Group?

  • Unlimited Paid Time Off
  • Comprehensive Medical Coverage with Company-Funded HSA
  • Dental and Vision Insurance
  • 401(k) Plan with Company Matching
  • Optional Critical Illness, Accident, Long-Term Disability, and Life/AD&D Insurance Plans
  • Flexible Spending Accounts for Medical and Dependent Care

Key Responsibilities:

  • Deliver exceptional in-office administrative assistance to the Sales Director and agents.
  • Welcome agents and clients, manage phone communications, schedule appointments, and procure office supplies.
  • Ensure accuracy and completeness of listing and transaction files through back-office systems.
  • Conduct high-level data entry within accounting software.
  • Handle collection and deposit of escrow and closing commission checks.
  • Input listings into the Multiple Listing Service (MLS).
  • Support agents with client transaction management and lead tracking systems.
  • Create and manage agent business profiles on social media platforms.
  • Design and disseminate both digital and print marketing materials.
  • Facilitate onboarding processes for new Realtors.
  • Address common IT inquiries for office staff and agents, including issues with laptops, mobile devices, and printers.
  • Provide training and presentations during staff meetings, showcasing your expertise.
  • Exhibit a high level of integrity, professionalism, and confidentiality, striving to contribute to the success of those around you while embracing variety and challenges.

Qualifications:

  • Prior experience with Canva and social media/marketing.
  • Experience in the real estate sector is preferred.
  • Proficiency in Microsoft Office Suite.
  • Outstanding written and verbal communication skills.
  • Strong organizational abilities and capability to manage multiple tasks in a fast-paced environment.
  • Meticulous attention to detail is essential.
  • Ability to excel in a collaborative team setting.

Compensation: Yearly Salary

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