Executive Office Coordinator
7 days ago
Hickam Communities is a forward-thinking property management and development company that values results, teamwork, innovation, and mutual respect. We recognize that our team members are essential to our growth and success, and we challenge them to constantly be their best in our fast-paced workplace.
About Our CompanyWe turn housing into homes by providing an exceptional living experience for our residents. As a leading provider of property management and development services, we strive to make a positive impact on the communities we serve.
Job SummaryWe are seeking an Executive Office Coordinator to join our Leasing Office team. This role will provide administrative support to the Leasing Manager and leasing consultants, handling sensitive and confidential tasks with discretion and professionalism.
Responsibilities- Attend weekly team meetings and trainings as requested, staying informed about company policies and procedures.
- Review prospective residents' applications to verify their qualifications, ensuring compliance with all applicable laws and regulations.
- Handle telephone inquiries, internet leads, and walk-in traffic, managing lead follow-up through our CRM system.
- Utilize features and benefits to communicate community value, showcasing the unique advantages of living at Hickam Communities.
- Maintain office hours coverage and manage office supply inventory, ensuring a smooth and efficient work environment.
- Promote positive resident relations by working to create a welcoming and high-quality living experience.
- Communicate effectively with internal and external customers, respecting differences in cultures, values, beliefs, and ages.
- Perform administrative functions required to lease property, including data entry, general correspondence, waitlist maintenance, and resident files.
- A High School Diploma or GED is required; a Bachelor's degree in a business-related field is preferred.
- Minimum 1-3 years of experience working in an administrative role is required; 2-5 years of human resources or administrative experience is preferred.
- Experience with computer systems, including web-based applications and Microsoft Office, is essential.
- The ability to summarize and communicate moderately complex information in varied written and verbal formats is crucial.
- Able to provide a high level of customer service to internal and external customers.
- Able to manage multiple assignments and tasks, working under pressure.
The estimated salary for this role is between $45,000 and $65,000 per year, depending on experience and location. Benefits include a comprehensive compensation package, including generous time off policies, 401(k) plan with company match, various medical, dental, and vision plan options, flexible spending account, long-term disability, basic term life and AD&D, optional supplemental life insurance, tuition reimbursement program, continuous training and development opportunities, wellness program, and employee assistance program.
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