Event Planning Specialist

2 weeks ago


Needham, Massachusetts, United States Charles River Center Full time
Event Coordinator at Charles River Center

Are you prepared to embark on a fulfilling career path at the Charles River Center? Become part of a dedicated group focused on empowering and assisting individuals with disabilities. The Charles River Center provides a variety of services for over 950 children and adults facing diverse challenges in Massachusetts.

Core Responsibilities:

  • Event Planning and Execution:
    • Design event concepts aligned with the organization's mission.
    • Develop comprehensive plans and timelines.
    • Oversee all logistical aspects of events.
    • Ensure adherence to legal and safety standards.
  • Financial Oversight:
    • Create and manage event budgets.
    • Monitor expenses and maintain financial documentation.
    • Conduct account reconciliations after events.
  • Vendor Management:
    • Identify and negotiate with service providers.
    • Administer contracts and foster relationships.
  • Participant Coordination:
    • Manage event registrations and guest services.
    • Address participant inquiries efficiently.
  • On-site Event Management:
    • Supervise event setup and resolve issues.
    • Lead event staff and volunteers.
  • Post-Event Evaluation:
    • Conduct assessments and generate reports.
    • Follow up with clients and participants.
  • Marketing and Outreach:
    • Craft event content and promotional strategies.

Qualifications:

  • Education: Bachelor's degree required.
  • Experience: 2-3 years in event coordination.
  • Skills: Strong organizational, communication, and problem-solving abilities, proficiency in event management software, and meticulous attention to detail.

Work Environment:

Flexibility for evening or weekend hours may be necessary based on event schedules. Local travel may be required to oversee events at various venues.



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