Project Coordinator

2 months ago

Needham, Massachusetts, United States Needham Bank Full time
Job Description

Job Summary: The role of the Project Coordinator is to assist the Senior Vice President of Project Management and project management team to ensure projects run smoothly and efficiently. This includes working with various members of the project team, IT solution delivery, product owners and other business unit representatives to help with administrative tasks with the project timeline, schedules, budget, and monthly management reports.

Key Responsibilities:

  • Project Administration: Utilize spreadsheets and project management tools to assist with tracking project budgets and schedules.
  • Meeting Coordination: Coordinate meetings for the project team.
  • Process Improvement: Assist with developing new project workflows and assess business impacts with key stakeholders.
  • Documentation Management: Organize project documentation such as contracts, addendums and invoices on projects.
  • Reporting: Update and prepare monthly project reports such as mid-month reviews and prepare monthly status reports and key performance reports.
  • Financial Management: Assist with project budgeting and tracking expenses.
  • Scheduling: Assist with creating and maintaining a master project schedule.
  • Pre-Project Preparations: Assist with project preparations such as documenting meeting minutes and whiteboard sessions, setting up business requirements documents and preparing necessary project documentation to ensure project details are organized.
  • Post-Project Review: Assist with conducting project post implementation reviews and input of data into lessons learned catalogue.
  • Project Planning: Assist the project manager with developing and maintaining project plans, schedules, and budgets.
  • Product Owner Program: Assist with product owner program including coordinating between parties, scheduling, task tracking, meeting minutes and follow up items.
  • Initiative Support: Assist with supporting initiatives between PMO, product owners and IT Solution delivery including the translation of business requirements, documenting current and future workflows, data mapping, QA activities, go live planning and overall work progress and activities.
  • Compliance: Must comply with all company policies and procedures, applicable laws and regulations, including but not limited to, the Bank Secrecy Act, the Patriot Act, and the Office of Foreign Assets Control.

Requirements:

  • Additional Duties: Perform additional duties as requested, needed or assigned.
  • Leadership Skills: Must possess solid leadership skills.
  • Independence and Collaboration: Ability to perform job functions independently or with limited supervision and work collaboratively and effectively either on own or as part of a team.
  • Communication Skills: Ability to read and carry out various written instructions and follow oral instructions.
  • Verbal Communication: Ability to speak clearly and deliver information in a logical and understandable sequence.
  • Cultural Competence: Capable of dealing professionally with numerous different personalities from diverse cultures at various levels within and outside of the organization.
  • Prioritization: Ability to effectively handle multiple, simultaneous, and changing priorities.
  • Discretion: Capable of exercising highest level of discretion on both internal and external confidential matters.
  • Communication Skills: Strong listening, verbal and written communication skills.
  • Organizational Skills: Strong organizational skills with attention to detail.
  • Adaptability: Ability to conform to shifting priorities, demands, and timelines through analytical and problem solving capabilities.
  • Technology: Ability to learn, understand, and apply new technologies, techniques, and procedures.
  • Core Values: Ability to adhere to Needham Bank's Core Values (Quick-Decision-Making, Reliability, Relationship-Based Focus and Quality Service).

Education and Experience:

  • Education: Bachelor's Degree or minimum two years' experience of similar or related experience, including preparatory experience
  • Technical Skills: Familiarity with Microsoft office products

Working Conditions/Physical Demands:

  • Work Environment: Must be able to routinely perform work indoors in climate-controlled shared work area
  • Computer Use: Must be able to routinely perform work on computer for an average of 6-8 hours per day, when necessary
  • Extended Hours: Must be able to work extended hours whenever required or requested by management
  • Attendance: Must be capable of regular, reliable and timely attendance

Benefits:

Needham Bank offers a competitive salary and an amazing benefit package for a full-time employee which includes fully paid medical and dental insurance, HRA, 401(k) plan with an 8% bank match, paid time off (PTO), paid holidays, a bonus program, flexible spending accounts, vision service plan, group term life insurance, short and long term disability insurance, tuition reimbursement, and an Employee Assistance Program. We offer a great benefit package to our eligible part-time employees as well.

Equal Opportunity Employer:

At NB, we are dedicated to building a diverse, inclusive and authentic workplace - if you are excited about this role, but your past experience doesn't align perfectly with every qualification in the job description, we still encourage you to apply. You may be just the right candidate for this or other roles.

Equal Employment Opportunity:

Needham Bank is an Equal Opportunity/Affirmative Action Employer. Needham Bank will provide all applicants for employment and all employees with equal opportunity for employment and promotion regardless of race, color, religion, gender, national origin or ancestry, age, disability, veteran status, military service, sexual orientation, genetic information, or gender identity.

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