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Experiential Show Planner

2 months ago

Chicago, Illinois, United States Good Time Creative Full time

Company Overview

Good Time Creative is a women-led experiential agency located in Chicago, IL. We specialize in crafting memorable branded experiences through innovative strategy, design, custom fabrication, and event production. Our dedicated team of creative professionals excels in providing exceptional solutions tailored to our clients' needs.

Position Overview

This is a full-time, on-site position for an Event Coordination Specialist at Good Time Creative. The Event Coordination Specialist will play a pivotal role in organizing and executing events, trade shows, and experiential activations. This position entails overseeing all facets of event logistics, collaborating closely with clients, vendors, and internal teams to ensure flawless execution and the delivery of high-quality branded experiences.

Key Responsibilities:

  • Assist the sales and show services team in the execution of large-scale events, activations, and exhibitions.
  • Facilitate the transition of creative projects from production to event site, including cost estimation, pre and post-event meetings, contractor order management, and on-site service coordination.
  • Support the Show Services Department Manager in estimating labor, shipping, and event orders related to exhibition projects.
  • Develop and manage event timelines based on the event calendar and monitor the progress of projects.
  • Perform administrative tasks using QuickBooks, including generating estimates, invoicing, creating purchase orders, and addressing any additional responsibilities that may arise.
  • Travel to event locations to oversee installation and dismantling, coordinate with event contractors, and manage client requests as necessary.

Required Qualifications:

  • Experience in trade shows
  • Exceptional organizational and multitasking skills
  • Strong attention to detail and problem-solving capabilities
  • Ability to thrive under pressure and meet stringent deadlines