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Administrative Operations Coordinator

2 months ago

Clayton, North Carolina, United States BioSpace, Inc. Full time
Position Overview

About BioSpace, Inc.

At BioSpace, Inc., we are dedicated to advancing the field of life sciences and enhancing the health of individuals globally. Our commitment to innovation and excellence has positioned us as a leader in the industry, allowing our team members to engage in fulfilling careers that contribute to significant advancements in healthcare.

As part of our operations, we maintain a dynamic work environment that fosters collaboration and growth. Our facilities are equipped with cutting-edge technology, enabling us to support various stages of product development and distribution. Join our team and become part of a community that values your contributions and supports your professional journey.

What We Offer:
  • Competitive compensation and performance-based bonuses
  • Generous paid time off, including 14 holidays
  • Comprehensive health benefits, including medical, dental, and vision coverage from day one
  • Robust retirement plan with guaranteed contributions and matching options
  • Family-oriented benefits, including paid parental leave
  • Access to company-sponsored wellness programs
  • Educational assistance for professional development
  • Life and disability insurance coverage
  • Incentives for employee referrals
At BioSpace, Inc., we provide the tools and resources necessary for you to thrive in your career. Are you ready to unlock your potential?

Role Responsibilities:

As an Administrative Operations Coordinator, you will play a crucial role in delivering administrative and operational support. Your responsibilities will include assisting leadership with documentation management, scheduling, meeting coordination, travel arrangements, and performance tracking.

Key Responsibilities:
  • Provide comprehensive administrative assistance to the leadership team as needed
  • Support the collection, entry, tracking, and reporting of key performance indicators (KPIs)
  • Assist in the execution of projects and resolution of non-conformities requiring data management and documentation
  • Manage document control processes effectively
  • Support project managers with meeting documentation, weekly updates, and compliance administration
  • Coordinate and manage updates to standard operating procedures (SOPs)
  • Establish and maintain an organized filing system in accordance with best practices
  • Order and manage supplies necessary for operational support
  • Adhere to all safety and environmental protocols in performing duties
  • Undertake additional responsibilities as assigned
Physical Requirements:

Ability to work in a collaborative office environment with potential distractions. Willingness to travel occasionally as required.

Qualifications:
  • High School Diploma or equivalent is required
  • Associate's degree in Business Administration or a related field is preferred
  • A minimum of two years of experience in an administrative or operational support role is required
  • Familiarity with complex documentation and regulatory standards is advantageous
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential
  • Strong written and verbal communication skills to interact effectively with all levels of the organization
  • Exceptional attention to detail and organizational skills are crucial
  • Ability to anticipate project needs and provide necessary support
BioSpace, Inc. is committed to fostering an inclusive workplace that values diversity and promotes equal opportunity for all applicants. We believe that a diverse workforce enhances our ability to serve our community and achieve our mission. Together, we can make a meaningful impact.