Accounts Receivable Manager

2 months ago

Longwood, Florida, United States Kustom US Inc Full time
Job Summary

We are seeking a highly skilled Accounts Receivable Manager to join our dynamic finance team at Kustom US Inc. As a key member of our corporate office, you will be responsible for overseeing the seamless management of accounts receivable operations, ensuring the timely collection of outstanding debts owed to our organization.

Key Responsibilities
  • Monitor Accounts Receivable Aging: Regularly review accounts receivable aging reports to track the status of outstanding invoices and identify overdue accounts.
  • Collections Management: Develop and implement effective collection strategies to minimize overdue accounts and improve cash flow. This involves contacting customers regarding overdue payments, negotiating payment arrangements, and resolving billing disputes.
  • Cash Application: Ensure accurate and timely posting of customer payments to their respective accounts in the accounting system. Reconcile payments received with outstanding invoices to maintain accurate records.
  • Customer Communication: Maintain regular communication with customers regarding their account status, payment terms, and any issues or disputes. Provide excellent customer service and address inquiries or concerns in a timely manner.
  • Reporting and Analysis: Prepare and analyze accounts receivable reports, including aging summaries, collection metrics, and cash forecasting. Provide insights and recommendations to management based on analysis of receivables data.
  • Process Improvement: Identify opportunities to streamline accounts receivable processes, improve efficiency, and reduce delinquency rates. Implement best practices and automation tools to enhance the effectiveness of the accounts receivable function.
  • Compliance and Risk Management: Ensure compliance with relevant accounting standards, company policies, and regulatory requirements related to accounts receivable. Mitigate risks associated with bad debt by implementing effective credit control measures and monitoring debtor exposure.
  • Cross-Functional Collaboration: Collaborate with other departments, such as sales, customer service, and finance, to address customer issues, resolve disputes, and improve overall business processes related to accounts receivable.
  • Credit and Collections: Build and maintain strong relationships with key customers, understanding their unique needs and preferences to facilitate timely payments and foster long-term partnerships.
Requirements
  • Financial Acumen: Understanding of accounting principles and practices, vital for managing financial transactions, analyzing data, and making informed decisions.
  • Communication: Clear and effective communication skills, essential for interacting with customers, resolving issues, and collaborating with colleagues.
  • Problem-Solving: Capacity to identify, analyze, and resolve issues or challenges that arise in the receivables process or team dynamics.
  • Analytical Skills: Capability to interpret and analyze financial data, identify trends, and derive insights to inform decision-making.
  • Attention to Detail: Diligence in ensuring accuracy and precision in financial transactions, invoices, and records to avoid errors and discrepancies.
  • Credit and Collections: Skill in negotiating payment terms, resolving billing disputes, and securing commitments from customers to facilitate timely payments.
  • Time Management: Ability to prioritize tasks, meet deadlines, and manage time effectively amidst multiple responsibilities and competing demands.
  • Adaptability: Flexibility to adapt to changes in processes, technologies, or regulations and willingness to implement new strategies and approaches.
  • Technical Proficiency: Familiarity with accounting software, Microsoft Excel, and other relevant tools to manage financial data, generate reports, and conduct analysis effectively.
Education and Experience
  • Bachelor's Degree: In Accounting, Finance, Business Administration, or a related field.
  • Proven Experience: 5 years in accounts receivable management or a similar role.
  • Construction and Lien Regulations: Experience preferred.
  • Accounting Principles: Strong understanding of accounting principles and practices related to accounts receivable.
  • Accounting Software: Proficiency in accounting software and Microsoft Excel.
  • Credit Risk Assessment: Experience with credit risk assessment and collections strategies is preferred.
  • Certification: Certification in credit management or accounts receivable (e.g., CMA, CCE) is a plus.

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