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Administrative Support Specialist

2 months ago

Orlando, Florida, United States GEM Supply Company Full time
Job Overview

Company: GEM Supply Company

GEM Supply Company, a family-owned enterprise with a legacy spanning over 90 years, stands as a pillar in the Facility Supplies and Cleaning Industry Education in Florida. We are currently in search of an Office Assistant to enhance our operational efficiency. The ideal candidate will provide essential support through various administrative tasks.

Key Responsibilities:

Primary Duties Include:

  • Monitor and verify all purchase orders
  • Ensure the precision of all purchase order confirmations
  • Facilitate and follow up with suppliers regarding delivery schedules, discrepancies in value, and order-related concerns
  • Record and manage all shipping details associated with purchase orders
  • Conduct daily deposit activities
  • Maintain the product database with relevant communications and documentation
  • Sort and distribute incoming mail
  • Verify daily receipts
  • Assist in the preparation and compilation of educational materials
  • Perform additional tasks as directed by the Purchasing Manager
Qualifications:

Essential Skills and Attributes:

  • Strong interpersonal skills and a collaborative mindset
  • Meticulous attention to detail
  • Proficient in Excel, including Pivot Tables and V Lookups
  • Excellent organizational skills with effective time management
  • Able to handle daily responsibilities within an office setting
  • Effective communication abilities
  • Good analytical and problem-solving capabilities
  • Strong numerical skills
  • Familiarity with standard office equipment

Note: We do not and will not require COVID vaccinations.