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Administrative Support Specialist

2 months ago

Los Angeles, California, United States Ganahl Lumber Full time

Office Administrator

Ganahl Lumber Northridge is experiencing significant transformations as we revamp our current lumber yard and establish a new facility. We seek an individual who excels in a supportive capacity and thrives in a dynamic environment. The ideal candidate will demonstrate the ability to juggle multiple tasks, resolve issues, adhere to deadlines, assist customers, and maintain a keen attention to detail. We are eager to welcome a new team member who will play a vital role in the success of our operations.

Key Qualifications:

  • A positive and engaging demeanor
  • Enjoyment of collaborative teamwork
  • Strong self-motivation
  • Meticulous attention to detail
  • Comfort in a fast-paced setting
  • Exceptional verbal and written communication abilities
  • Flexibility and adaptability to evolving circumstances

Primary Responsibilities:

  • Handling cash transactions, utilizing registers, and balancing cash drawers
  • Collecting and processing tickets across all departments while identifying and rectifying any discrepancies
  • Managing the flow of paperwork for the entire yard
  • Converting MRM's into Credit Memos
  • Preparing deposits
  • Reconciling daily transactions
  • Organizing COD transactions for final processing in accounting
  • Updating inventory records in the system
  • Engaging with customers and the sales team via phone
  • Ordering supplies for store and operations
  • Maintaining an organized and clean office environment
  • Performing additional duties as assigned
  • Generating reports for open orders and conducting investigations

We are looking for a candidate who comprehends our systems and processes. The successful applicant will have a proven history of achieving excellent results in paperwork management, meeting deadlines, and proficiency in both Excel and Microsoft Word.

About Ganahl Lumber Company

Established in 1884, Ganahl Lumber Company is the oldest lumberyard and hardware supply store in California. As a family and employee-owned business, we provide building supplies and hardware for professional contractors and DIY enthusiasts alike. Our extensive product range includes tools, paint, building materials, millwork, doors, and windows. With multiple convenient locations, we serve customers throughout the greater Los Angeles metropolitan area.

This job description is not an exhaustive list of all functions that the employee may be required to perform. The employee may be asked to undertake additional functions as necessary. Furthermore, Ganahl Lumber Company reserves the right to amend the job description at any time. All active employees must be able to satisfactorily perform the essential functions of the position, and if requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. Employment with Ganahl Lumber Company is at will. Nothing in this job description shall be interpreted to conflict with or modify the at-will employment status of Ganahl Lumber Company employees.