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Financial Records Specialist

2 months ago

Los Angeles, California, United States Partners in Diversity Full time
Job Overview

We are seeking a Temporary Accounting Clerk to assist in the operations of the Business Office Division. This role is designed to provide support during a period of employee absence and will involve a commitment of 40 hours per week, Monday through Friday, from 8:00 am to 5:00 pm.


KEY RESPONSIBILITIES:

An Accounting Clerk is responsible for performing complex and essential clerical accounting tasks, which include:

  • Reviewing, preparing, processing, reconciling, and maintaining accounting records and reports.
  • Monitoring and processing invoice payments and personal services contract payments.
  • Possibly undertaking cashiering duties or leading in the execution of such tasks.

The duties of this position encompass:

  • Preparation and processing of accounting documents utilizing the Financial Management System (FMS).
  • Setting up, encumbering, and executing payments for various vendor invoices.
  • Processing employee reimbursements and managing supply orders.
  • Coordinating travel arrangements and payments.
  • Reconciling petty cash funds and documenting all transactions using Microsoft Access.
  • Scanning, photocopying, and filing payment requests and accounting documents.
  • Maintaining inventory of essential supplies and preparing accounting files for retention.
  • Performing data entry and generating various reports for management.
  • Communicating with vendors and other departments, responding to inquiries, and delivering documents as needed.

QUALIFICATIONS:

The ideal candidate will possess:

  • A minimum of one year of office clerical experience.
  • Strong organizational skills and the ability to work effectively under pressure.
  • Attention to detail and initiative in completing tasks.
  • Effective oral and written communication skills.
  • Capability to thrive in a fast-paced environment.
  • Reliable attendance and punctuality.
  • Familiarity with personal computer operations.

Physical requirements include the ability to lift boxes weighing up to 25 lbs.