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Office Coordinator II
2 months ago
BioPhase Solutions is dedicated to connecting skilled professionals with opportunities in Southern California's scientific sector. We are seeking an Administrative Assistant II to support a prominent biotechnology firm in the Greater Los Angeles area.
Compensation: $25-35/hour based on experience.
Key Responsibilities:- Deliver administrative and clerical assistance to a specific manager, department, or group of managers.
- Coordinate essential administrative tasks that facilitate clinical trials, medical information, and sales activities.
- Support the department's recruitment process by preparing and distributing agendas, collecting evaluation forms, and organizing travel arrangements.
- Schedule and organize inter-departmental meetings, ensuring all necessary equipment and onboarding materials are ready for new hires.
- Utilize various software tools for data entry and information management.
- Assist in monitoring the department's budget as directed by the supervisor.
- Conduct online research as required.
- Help create presentation materials and draft technical documents as necessary.
- Manipulate Excel spreadsheets and work with Word and PowerPoint documents as instructed.
- Collect, record, and verify complex data from multiple sources.
- Collaborate with external agencies to coordinate departmental activities.
- 2-3+ years of experience in an administrative or office setting.
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel), Zoom, and Adobe Acrobat.
- Exceptional attention to detail and ability to meet deadlines.
- Strong organizational skills and ability to prioritize competing demands.
- Excellent written and verbal communication skills, capable of engaging with all organizational levels.
- Adaptability to thrive in a fast-paced environment.
