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Children's Ministry Operations Coordinator

2 months ago

Springfield, Illinois, United States Willow Creek Community Church Full time

About Us

At Willow Creek Community Church, we hold a strong belief that children and youth are integral to the church community today, not just in the future. Our mission is to cultivate vibrant environments where young individuals can encounter God's love, deepen their faith, and utilize their unique talents to lead and serve.

Position Overview

As the Project Manager for Willow Kids, you will play a crucial role in supporting the Willow Kids Central Team in their mission to equip and resource the various Willow Kids Campus Teams. Your expertise in organization and process management will be essential in establishing and maintaining systems that enhance the Central Team's effectiveness. This role will also involve developing support structures for key operational areas, including Safety, Budget Management, Communication, and Event Coordination for the Willow Kids Campus Teams.

Compensation and Benefits

The salary for this position ranges from $47,000 to $64,000, commensurate with experience and qualifications. Our comprehensive benefits package includes medical, dental, and vision insurance, life insurance, a retirement savings plan with company matching, parental leave, generous paid time off, mental health counseling reimbursement, tuition reimbursement, and more.

Key Responsibilities

  • Oversee the creative process, production, and resource allocation managed by the Willow Kids Central Team across all campuses, establishing structures, systems, processes, and timelines for all Central projects, including weekend programming.
  • Ensure the smooth execution of tasks by the WK Central Team through regular updates and maintenance of operational essentials such as budget, safety protocols, protection processes, and staff handbooks.
  • Facilitate effective communication between the Willow Kids Central Team and the various campuses, as well as with other support ministries, to ensure clarity and efficiency in weekend operations.
  • Represent Willow Kids on strategic initiatives across the organization for special projects, including Compassion & Justice, Impact Weekends, and Outreach Projects.
  • Assist campuses in executing special events by coordinating communication, providing guidance, and ensuring quality outcomes.

Core Values

  • Believing the Best | Trust is our default
  • Commit to Candor | Kindness is our way
  • Embrace Challenge | Grit is our style
  • Setting the Tone | Joy is our attitude
  • Choose Unity | Diversity is our strength

Success Metrics

Success in this role is defined by the effective functioning of the Willow Kids Central team, ensuring maximum capacity through the right systems, timelines, follow-through, and resources for our team and all campuses.

Preferred Qualifications

Skills and Competencies:

  • Detail-Oriented
  • Administrative Proficiency
  • Systematic Management
  • Quality Decision-Making
  • Strong Verbal and Written Communication Skills

Personal Attributes:

  • Self-Starter - Ability to independently manage projects.
  • Learner - Committed to personal and professional growth.
  • Collaborative Team Player - Enjoys working with others and fosters a positive environment.
  • Self-Aware - Recognizes personal strengths and areas for improvement.
  • Encourager - Actively affirms and supports others.
  • Approachable - Warm and inviting demeanor.
  • High Emotional Intelligence - Sensitive to the emotions of others and responds appropriately.
  • Hardworking - Understands the significance of their role and strives for excellence.
  • Effective Communicator - Capable of giving and receiving constructive feedback.
  • Passionate about Children - Deeply committed to ministering to kids.
  • Faithful Follower of Jesus - Lives with integrity and seeks a personal relationship with Jesus.
  • Active Participant - Willing to engage with the Willow Creek Community Church community.

Education and Experience:

  • Experience in children's or youth ministry is preferred.
  • Experience working on a high-functioning team.
  • Experience managing a budget.
  • Experience in creating and implementing systems and processes.