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Facilities and Employee Experience Coordinator

2 months ago

Chicago, Illinois, United States project44 Full time
About the Role

Project44 is seeking a highly skilled and experienced professional to fill the role of Assistant Workplace Operations Manager. This position will be responsible for leading local facilities operations, employee experience, and culture-building efforts at our global headquarters in Chicago, IL.

Key Responsibilities
  • Facilities Management:
    • Site Maintenance: Ensure the office is well-maintained and coordinate repairs to keep it in peak condition.
    • Health and Safety: Ensure compliance with health and safety regulations and implement protocols for emergency preparedness.
    • Vendor Management: Coordinate external vendors to perform services such as janitorial, food and beverage, security, plants, and utilities.
    • Budgeting Management: Manage, track, and help create local facilities operations budget.
    • Sustainability: Implement and promote sustainable and environmentally friendly practices within the workplace.
    • Space Management: Oversee local space allocation, utilization, and planning.
    • Landlord Management: Work closely with the site's property manager to ensure operational alignment.
    • Furniture and Ergonomics: Support the office's ergonomic needs and maintain office furniture.
    • Janitorial Management: Partner with property management and external vendors to ensure a high level of site cleanliness.
    • Food and Beverage: Assist in implementing a revamped snack, drink, and food program that meets the office's evolving needs.
    • Project Support: Support the Global Facilities Operations Manager on a range of long-term and short-term projects and initiatives.
  • Employee Experience:
    • Team Member Experience: Enhance the overall team member experience by supporting a comfortable, functional, and aesthetically pleasing workspace.
    • Stakeholder Management: Build strong relationships with cross-functional partners and office stakeholders to identify and execute local business priorities.
    • Communications: Communicate important updates, announcements, and workplace policies to employees using internal channels.
    • First contact for all office needs.
  • Culture and Events:
    • Events and Culture: Plan and execute creative events and experiences that build a strong local culture.
Requirements and Skills
  • 5+ years of experience in facilities management, workplace operations, or employee experience.
  • Bachelor's degree or an additional four years of relevant experience.
  • Strong written language and oral communication skills.
  • Familiarity with sustainability and wellness-focused certifications such as WELL and LEED.
  • Strong background of using a wide range of technologies and software.
About project44

At project44, we're designing the future of how the world moves and is connected through trade and global supply chains. As we work to deliver a truly world-class product and experience, we are also intentionally building teams that reflect the unique communities we serve. We're focused on creating a company where all team members can bring their authentic selves to work every day.

We're building a company that every one of us at project44 is proud to work for, and our journey of becoming a more diverse, equitable, and inclusive organization, where all have a sense of belonging, is shaped through the actions of our leadership, global teams, and individual team members. We are resolute in our belief that each team member has an equal responsibility to mold and uphold our culture.

project44 is an equal-opportunity employer seeking to enrich our work environment by creating opportunities for individuals of all backgrounds and experiences to thrive. If you share our values and our passion for helping the way the world moves, we'd love to review your application.