Facilities Coordinator

6 days ago

Chicago, Illinois, United States Chicago Housing Authority Full time
Job Title: HQ Facilities Coordinator

Under the general supervision of the Director or designee, the HQ Facilities Coordinator will be responsible for performing a variety of tasks related to the CHA headquarters and fleet operations.

Fleet Operations and Driver Responsibilities
  • Coordinates fleet maintenance schedule, emissions tests, repairs, tires, and oil changes.
  • Coordinates fleet process, maintains records of utilization, tracks fleets in GEOTab.
  • Monitor schedules for ordinary/preventive vehicle maintenance.
  • Reconciles monthly fuel/car wash bills sent from the City of Chicago (City's).
  • Maintains a variety of records and prepares reports (fuel consumption, mileage, repair costs).
  • Drives executive level staff and Board of Commissioners, as requested.
  • Delivers materials to Board of Commissioners and others as requested.
  • Checks the City's web site monthly for outstanding tickets for fleet vehicles.
  • Serves as a driver for corporate tours and shuttle assignments.
  • Assists departments with deliveries to various events (e.g., Senior Gala, Take Flight, etc.).
  • Conducts site visits for all accidents involving fleet vehicles.
HQ Operations
  • Hang pictures, bulletin boards, etc.., (if allowable) as directed.
  • Services pantry ice makers and refrigerators through placing work order tickets.
  • Facilitates employee office relocations.
  • Assists with the coordination of department service requests.
  • Assists with identifying safety concerns within work-space.
  • Identifies maintenance needs and prepare necessary work orders.
  • Ensures copy rooms, wellness rooms and lunch/pantry rooms are stocked with necessary supplies for all CHA floors.
  • Provide effective room arrangement services for residents, employee meetings, and special events by arranging and rearranging tables, chairs, audio/visual, public address systems, flip charts, etc. at the HQ facility.
Audio
  • Assists with the set-up and breakdown of the audio system at required meetings.
  • Supports CEO, Board of Commissioners, CAC and SHAC with audio requests as assigned.
Mailroom and Reprographic Services
  • Receive, sort and collect incoming and outgoing mail/packages from couriers and the building dock area, and deliver to appropriate personnel.
  • Provide customer service in mailroom and mail service settings.
  • Process mail through postage machine; Operate printing machinery equipment.
  • Maintain USPS approved postal equipment: Station Folder/Inserter, mailing machine/ Automatic Weighing on the fly, Rate Shopping Shipping System, Inbound Shipping System, Print Machine Software and operate inbound/outbound tracking scanner.
  • Monitor operation of mail/merge and document sorting machine.
  • Inspect mail preparation or handling machine output for defects.
  • Complete various USPS forms for mailings (Postage Statement).
  • Ensure appropriate mail strategy with U.S. Post Office to deliver overnight, express, and certified mail.
  • Maintain the required logs to track deliveries, packages, special mailings, and billing.
  • Operate tracking devices and manage shipment equipment and logistics with external vendors.
  • Manage incoming flats, chunks, packages, and private vendor parcels.
  • Manage print related services with the designated mail house on mail orders and inserts, and coordinate request with City of Chicago.
  • Operate various Multi-Functional Devices (MFD's) and Commercial -Style Off-Set Printers.
  • Must be capable of removing and installing ink cartridges.
  • Create "PROOFS" for customers and process "Print Orders" received via e-mail.
  • Establish lines of communication with printing vendors and coordinate delivery/pick up of print materials.

Requirements:

  • High School Diploma, plus a minimum of two years of work related experience.
  • Effective verbal, written and interpersonal communication skills to deal effectively with customers.
  • Ability to stand, walk, bend over, and sit for prolonged periods; lift, hold, and carry objects up to 75 pounds.
  • Technological proficiency in Microsoft products (excel, Teams, Outlook).
  • Valid driver's license in good standing and the ability to operate a car, van, and small to medium/large truck.

Salary: $55,402

Grade: 62U

FLSA: Exempt

Union: This is a Union position

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