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Senior Executive Assistant
2 months ago
Company Background:
VP Racing Fuels stands as a pioneer in fuel technology, evolving from a modest beginning in San Antonio, TX, to a robust organization with over 300 employees and multiple distribution points across the United States. As we expand our partnerships, we are in search of a dedicated and driven Administrative Assistant to provide crucial support.
Position Summary:
The Executive Administrative Assistant plays a vital role in assisting designated executives by executing high-level administrative tasks. This role requires the handling of sensitive information, organizing daily operations, managing appointment schedules, facilitating meeting preparations, arranging travel logistics, drafting correspondence, and overseeing special initiatives. The position also extends support to the executive's direct reports, making it ideal for individuals who excel in multitasking within a dynamic work environment.
Key Responsibilities:
- Deliver comprehensive executive-level administrative support.
- Safeguard confidential records and documentation.
- Investigate, prioritize, and address escalated issues and concerns.
- Inform management of executive directives and delegated tasks.
- Document meeting minutes accurately.
- Ensure project objectives are met.
- Review all documents for executive approval and accuracy.
- Occasionally travel to assist with events as required.
- Execute additional tasks as assigned.
Qualifications:
- Ability to maintain confidentiality regarding company matters.
- Strong organizational skills with the ability to manage multiple tasks.
- Proficient in Microsoft Office applications (Word, Excel, Outlook).
- Exceptional interpersonal skills for effective communication across all organizational levels.
- Strong time management and organizational abilities.
- Analytical skills with attention to detail.
- Valid Driver's License is necessary.
Education and Experience:
- High school diploma or equivalent is required.
- A minimum of three years of experience in an administrative support role is necessary.
Benefits Offered:
- Health, Dental, and Vision Insurance.
- 401(k) plan with matching contributions.
- Paid Time Off (PTO).
- Referral program.
Work Environment:
- Corporate office setting with occasional travel.
- Primarily office-based work.
- Potential exposure to shop elements, including dust and noise.
- Minimal travel may be required.
Physical Requirements:
- Regularly required to sit, stand, reach, bend, and move throughout the facility.
- May need to sit for extended periods.
Equal Employment Opportunity Statement:
VP Racing Fuels is committed to providing equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.
