Payroll and Accounting Specialist

4 hours ago


Seattle, Washington, United States CV Resources Full time
Job Summary

We are seeking a highly skilled Payroll and Accounting Specialist to join our team at CV Resources. This role will be responsible for processing bi-monthly payroll, performing accounting functions, and maintaining accurate financial statements.

Key Responsibilities
  • Process semi-monthly payroll using Paycom for all Union and Non-Union employees
  • Maintain 401k elections and upload employee/employer contributions to carrier
  • Prepare check requests for Flexible Spending Account (FSA) submittals
  • Calculate Union dues, prepare payment requests, and submit Union dues reports
  • Maintain Location, Project, Task, and Department codes in Paycom and assign to staff as needed
  • Coordinate with Controller to update monthly allocations of organizational expenses
  • Review and reconcile monthly benefit invoices to the general ledger and Paycom
  • Enter, maintain, and/or process employee pay-related information in the payroll system
  • Coordinate new and ongoing tax updates with Paycom
  • Monitor Payroll email inbox and respond to employee inquiries
  • Issue, or reissue, physical or replacement checks or direct deposits due to payroll errors
  • Troubleshoot Paycom issues with dedicated support specialist
  • Work closely with HR to ensure change log and employee records are complete and accurate
Accounting Responsibilities
  • Prepare recurring and reclassifying journal entries as needed
  • Provide schedules and data as requested for annual financial audit, 401k audit, and 990 tax return
  • Prepare grant billings inclusive of required supporting documents; pull supporting documents as needed
  • Reconcile checking, savings, and investment accounts on a monthly basis
  • Intake office supply orders, place orders online to be delivered to desired location, verify GL coding for A/P
  • As part of a committee managing a small client assistance fund, collect applications and approvals, process payments, and update tracker with pertinent data
  • Provide contribution data from general ledger to Development to reconcile to SalesForce data
Requirements
  • Experience with in-house payroll using HR/Payroll platforms (HRIS), Paycom experience a plus
  • Experience with PC based accounting systems, MIP preferred
  • Demonstrated skills and strong working knowledge of Microsoft Office suite of applications, including Excel, Outlook, and Word
  • Demonstrate and support a culture of diversity, equity, and inclusion
  • Ability to work with all people from all levels, different backgrounds, and various work experiences
  • Ability to communicate clearly and professionally in both verbal and written form
  • Proven ability to work independently and in a collaborative team environment
Education and Experience
  • Payroll certification, Associate degree in accounting, business or finance; or equivalent combination of education and experience
  • 2+ years of payroll experience, over 100 employees preferred
  • 1+ years of relevant experience in a computerized accounting environment preparing general ledger entries and reconciling accounts, MIP preferred
  • A/P and A/R experience preferred


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