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Administrative Support Specialist

2 months ago

Hampton, Virginia, United States Air Combat Command Full time
Position Overview

The primary function of this role is to act as the main office support, executing a variety of administrative and clerical tasks that bolster the operations of the organization.

Key Responsibilities
  • Drafts and finalizes a diverse range of recurring and unique correspondence, reports, and documents, ensuring accuracy and professionalism.
  • Composes and signs non-technical correspondence on behalf of the supervisor or in the secretary's name.
  • Reviews and manages incoming and outgoing correspondence, materials, and publications.
  • Evaluates incoming mail to determine the necessary actions, whether to escalate to the supervisor, refer to appropriate personnel, or address personally.
  • Handles telephone inquiries, welcomes visitors, and identifies the nature of their calls or visits.
  • Maintains the supervisor's calendar, organizes meeting logistics, and schedules appointments in alignment with the supervisor's directives.
  • Performs additional administrative and clerical duties to support the office's functionality.
  • Establishes and updates office procedures and maintains various records to enhance operational efficiency.
  • Utilizes various office automation software to produce complex documents, including reports with intricate formats, and manages databases or spreadsheets.
  • Independently plans and executes intricate office automation tasks, adapting methods as necessary for different assignments.
Qualifications

To qualify for this position, candidates must possess specialized experience as outlined in the Office of Personnel Management (OPM) Qualification Standards for Clerical and Administrative Support Positions.

Specialized Experience

Applicants should have a minimum of one year of specialized experience at the GS-05 level or equivalent, demonstrating a solid understanding of organizational duties, priorities, and policies.

Knowledge, Skills, and Abilities
  • Comprehensive knowledge of rules and procedures related to secretarial and clerical tasks.
  • Proficiency in grammar, spelling, punctuation, and formatting for accurate document preparation.
  • Familiarity with various office automation software and tools.
  • Typing proficiency is required.
  • Effective communication skills, both written and verbal.
Additional Information

Applicants are encouraged to highlight any relevant volunteer or part-time experience, as this can contribute to the overall evaluation of qualifications.