Executive Assistant to Division Director

2 days ago

Los Angeles, California, United States HOPICS Full time
Job Title: Executive Assistant to Division Director

At HOPICS, we are seeking a highly skilled and experienced Executive Assistant to provide administrative support to our Division Director. This is a unique opportunity to join a dynamic team and contribute to the success of our organization.

Job Summary:

The Executive Assistant will be responsible for providing administrative support to the Division Director, including managing calendars, preparing reports, and coordinating meetings and events. The ideal candidate will have excellent communication and organizational skills, with the ability to work independently and as part of a team.

Key Responsibilities:
  • Manage the Division Director's calendar and schedule appointments
  • Prepare and edit correspondence, reports, and presentations
  • Coordinate meetings and events, including travel arrangements
  • Provide administrative support to the Division Director, including data entry and record-keeping
  • Develop and maintain databases and spreadsheets
  • Assist with special projects and events
  • Provide excellent customer service and communication skills
Requirements:
  • Bachelor's degree in Business Administration or related field
  • Minimum 2-4 years of experience in administrative support or a related field
  • Excellent communication and organizational skills
  • Ability to work independently and as part of a team
  • Proficiency in Microsoft Office and other software applications
  • Ability to maintain confidentiality and handle sensitive information
Working Conditions:

This position is in a fast-paced office environment and requires the ability to work in a client-friendly environment. The ideal candidate will be able to handle constant distractions, interruptions, and changes in priorities and work schedules.

Physical and Mental Requirements:
  • Ability to sit, stand, read, write, and type for extended periods
  • Ability to lift up to 25 pounds
  • Ability to work in a noisy environment
  • Ability to handle stress and pressure
Equal Opportunity Employer:

HOPICS is an equal opportunity employer and welcomes applications from diverse candidates. We are committed to creating an inclusive and respectful work environment.

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