Senior Proposal Manager

1 day ago

Leesburg, Virginia, United States Anika Systems Full time
Job Title: Senior Proposal Manager

Anika Systems is seeking a highly skilled and experienced Senior Proposal Manager to lead our proposal development team. As a key member of our business development team, you will be responsible for managing the entire proposal process from pre-proposal preparation to development, writing, editing, production, and delivery.

About the Role:

The Senior Proposal Manager will own the entire proposal process, ensuring that all proposals are compliant, competitive, cogent, and compelling. This role requires a natural leader who can manage teams, including internal staff, corporate partners, consultants, and supporting vendors. The ideal candidate will have a strong sense of organization, time management, and creativity to produce high-quality proposals.

Responsibilities:
  • Lead the proposal development process, ensuring timely and effective collaboration across teams.
  • Perform detailed analysis of RFI/RFQ/RFP requirements.
  • Develop the proposal schedule, outline, compliance matrix, and Proposal Development Plan.
  • Establish and maintain the SharePoint collaboration site and proposal repository.
  • Prepare and lead efficient Proposal Kickoff meetings and daily status calls.
  • Determine author assignments, integrate win strategy, themes, and discriminators into proposal.
  • Provide insight, leadership, and work guidance to authors on all proposal content.
  • Conduct compliance checks and provide related process training and guidance to proposal teams.
  • Facilitate all proposal reviews and lead debrief meetings, solidifying recovery plans with specific recommendations for content improvement and/or compliance.
  • Edit and coordinate technical proposal sections as they develop and maintain close liaison with technical/SME staff.
  • Review and edit submissions from partners, ensuring their input meets specified requirements and expected level of quality.
  • Direct production activities and ensure timely submission of all RFx deliverables.
  • Coordinate written and oral proposals and provide orals coaching.
  • Conduct and document proposal lessons learned and implement actions to improve process efficiency.
Qualifications:
  • 8+ years of proposal management experience.
  • 5+ years of other proposal functional role experience (coordination, writing, editing, production).
  • Bachelor's degree in English, Communications, Business, or other related technical fields (advanced degree a plus).
  • APMP Foundation and/or Practitioner certification is preferred.
  • Background in business development, marketing, and/or communications is preferred.
  • Strong written and verbal communication skills and proven experience writing, reviewing, and editing proposals and associated content.
  • Strong computer skills, including word processing, document management, and the Adobe Creative Suite.
  • Ability to lead and manage teams including individuals from all levels of the corporate organization, partners, consultants, and other proposal participants.
  • Strong time management skills and ability to manage overlapping projects.
  • Prior operational experience monitoring project progress, planning budgets, and staffing.
  • A "do-whatever-it-takes" attitude.

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