Executive Assistant to the Chief Transformation Officer
7 days ago
The Transformation Office at Michigan Medicine is seeking a highly skilled Executive Assistant to provide administrative support to the Chief Transformation Officer (CTO). As a key member of the Transformation Office team, you will coordinate with various departments, including the Center for Healthcare Engineering & Patient Safety (CHEPS), to drive transformation initiatives and improve healthcare delivery.
Key Responsibilities- Manage complex calendars and confidential email accounts for the CTO, ensuring seamless operations and exceptional customer service.
- Provide logistical support and coordinate projects within the Transformation Office, including organizing small projects and conducting research to gather information for more complex initiatives.
- Collaborate with Transformation Office staff to manage project plans, stakeholder engagement, initiatives, project coordination, website management, and project file maintenance.
- Partner with business administrators on various HR functions, including hiring and recruiting activities.
- Build and foster relationships across Michigan Medicine and the University of Michigan.
- Bachelor's degree or equivalent combination of education and experience.
- 5+ years of experience with relative administrative experience supporting top-level leaders or executives.
- Advanced proficiency in project management and organizational best practices, and in taking accurate minutes during executive meetings.
- Strong critical thinking, analytical, and problem-solving skills.
- Proficient with Microsoft Office software, Google Office infrastructure tools, and email platforms to create, edit, and distribute communications efficiently.
- Able to help develop and then follow an SOP for tasks such as calendar management, travel, correspondences, email management, CV maintenance, etc.
- Strong writing, communication, organization, and task tracking skills.
- Commitment to diversity, equity, and inclusion.
- An ability to plan, foresee possible challenges/plan changes, and provide clear context and information for each project.
- Detail-oriented with excellent organizational skills and the ability to manage multiple tasks and competing priorities at once.
- Demonstrated creativity in proposing new processes and ways of using technology to improve productivity and effectiveness.
- Warmth, energy, enthusiasm, and the ability to thrive in an ever-changing environment.
- Excellent medical, dental, and vision coverage effective on your first day.
- Flexible spending accounts.
- Prescription Drug Plan.
- Mental and emotional health programs.
- Child Care Resources.
- Life Insurance.
- Legal Services Plan.
- 2:1 Match on 401K.
- Nationally Recognized for work/life effectiveness by WorldatWork.
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