Executive Support Specialist

3 days ago

Cedar Rapids, Iowa, United States United Fire & Casualty Full time
{"Responsibilities": {"Department Support": {"title": "Supporting Departmental Operations", "content": "Provide comprehensive administrative support to assigned leaders, including drafting, reviewing, and executing communications, assisting with project management efforts, acting as a point of contact for various vendors, and ensuring successful onboarding of new employees.

"}, "Reporting": {"title": "Preparing Reports and Presentations", "content": "Create engaging presentations that include strategy, data, and complex information in an easy-to-digest format for various audiences, responsible for documentation preparation and distribution, and compile reports as needed.

"}, "Meeting Preparation and Facilitation": {"title": "Coordinating Meetings and Events", "content": "Schedule and organize meetings, including Town Hall, leadership, department, and individual meetings, prepare materials and agendas, distribute meeting notes, and handle information requests.

"}, "Calendar and Travel": {"title": "Managing Calendars and Travel Arrangements", "content": "Coordinate calendars, schedule, travel arrangements, and expense reports for assigned staff, manage complex calendar logistics, and ensure schedules are optimized.

"}}, "Qualifications": {"title": "Requirements and Qualifications", "content": "A Bachelor\u2019s degree in a business-related field is required, and 5+ years of experience in a relevant industry or executive administrative role is preferred.

"}, "Working Conditions": {"title": "Work Environment", "content": "The position is based in a general office environment, with occasional overnight travel likely.

"}, "Knowledge, Skills & Abilities": {"title": "Key Skills and Abilities", "content": "The ideal candidate will possess a high degree of trustworthiness and confidentiality, excellent self-management skills, advanced business and professional writing skills, strong interpersonal and relationship-building skills, and the ability to be flexible and adjust plans quickly to meet changing business needs.

"}

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