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Records Management Specialist
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Position Overview
The Department of Environmental Protection (DEP) is dedicated to safeguarding public health and the environment by ensuring the availability of clean drinking water, managing wastewater treatment, and mitigating pollution from air, noise, and hazardous materials. The Department oversees the City’s water supply, delivering over one billion gallons of high-quality drinking water daily to a significant portion of New York State's population. It is responsible for the construction and maintenance of the City’s water distribution systems, fire hydrants, and sewage collection networks, as well as managing multiple wastewater resource recovery facilities.
Role in Records and Archives Management
Within the Bureau of Business Information Technology, the Records and Archives Management (RAM) division supervises the agency's records management program, ensuring compliance with citywide regulations and collaborating with the NYC Department of Records and Information Services. RAM also manages the DEP Archive, which collects, organizes, and preserves records of long-term business and historical significance to the agency and the City of New York. This archive serves as a crucial resource for information regarding DEP’s historical undertakings, including the development of the city’s water supply systems dating back to the 19th century.
Key Responsibilities
Reporting to the Director of Records and Archives Management, the Public Records Administrator will oversee the agency's records management initiatives. Primary duties include:
- Facilitating compliance with records management policies among agency staff.
- Managing commercial records storage operations and updating the records retention schedule.
- Coordinating the disposal of records that meet eligibility criteria.
- Acting as the primary liaison between DEP and the NYC Department of Records and Information Services.
- Supporting special projects, including the digitization of paper records and the implementation of Records365.
Work Environment
This position is based at the DEP Archive and requires occasional travel to various locations for meetings and records surveys. The role involves using remote communication tools for collaboration and maintaining a workstation at the DEP headquarters.
Qualifications
Candidates should possess a master's degree in Library Science, Archival Science, American History, Political Science, or a related field, along with two years of full-time experience in archival or library science, including one year in a supervisory role. Alternatively, equivalent education and experience will be considered.
Commitment to Diversity
The City of New York is an equal opportunity employer, committed to fostering a diverse workforce and providing an inclusive work environment free from discrimination and harassment based on any legally protected status.
