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Administrative Support Specialist

4 weeks ago

Washington, United States Consilio LLC Full time

Job Summary

The Attorney Development Assistant provides critical administrative support to the Attorney Development department. This role involves a variety of tasks that facilitate the smooth operation of the department, ensuring that attorneys are effectively integrated and supported throughout their careers.

Key Responsibilities

  • Provides administrative support, including telephone and receptionist services, logistical arrangements for meetings, maintaining calendars, and distribution of department mail.
  • Maintains department files, central index of attorney personnel files, records, and calendars.
  • Processes invoices, check requests, and expense reports by confirming accuracy and ensuring supporting documentation is attached.
  • Coordinates conference rooms, including logistics for food and room setup.
  • Assists with arrival and transfer process for attorneys, including orientation schedules, office tours, and moving expenses.
  • Assists with departure process for attorneys, coordinating with other departments as needed.
  • Supports attorney parental leave procedures and other leave procedures as required.
  • Assists with logistics for attorney training programs, including invitations, RSVP tracking, and follow-up efforts.
  • Supports attorney bar admission process, annual bar renewals, and related reporting.
  • Assists with preparation and maintenance of continuing legal education (CLE) applications and files.
  • Supports administrative process for attorney evaluations.
  • Assists with attorney engagement, integration, and retention efforts.
  • Supports tracking and monitoring of confidential legal personnel information.
  • Coordinates office moves as needed.

Requirements

  • High school diploma or equivalent.
  • Minimum of one year of administrative or secretarial experience in a professional services environment.

Consilio, LLC is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other legally protected status.