Accounts Receivable Specialist

2 weeks ago

Jacksonville, Florida, United States Vaco Full time
Vaco Staffing is seeking an Accounts Receivable Specialist for a contract opportunity with a prominent corporate entity.
Position Overview:
Manage, document, bill, reconcile, and audit financial transactions pertinent to the organization’s operations.

Key Responsibilities:
  • Generate client invoices and ensure billing totals align with the general ledger.
  • Review reconciling items and initiate follow-up actions as necessary. Collaborate with Account Management and Expense Management as needed.
  • Distribute approved invoices to clients and departmental heads.
  • Calculate interest on funds allocated to or on behalf of clients.
  • Determine interest fees on overdue invoices.
  • Upload client invoices into third-party portal systems when required.
  • Address client inquiries regarding billing and account details.
  • Monitor and audit aged receivables for client expense reimbursements and property accounts. Prepare journal entries essential for accurate balance sheet classification (unbilled receivables) and submit to the Accounts Receivable Supervisor for final assessment.
  • Oversee client receivables and initiate collection actions for overdue invoices when necessary.
  • Conduct routine Trial Balance reconciliation to ensure the precision of the organization’s financial records.
  • Create, maintain, and disseminate internal tracking reports.
  • Update and sustain departmental documentation related to accounts receivable functions.
  • Assist the accounting supervisor with special assignments.
Required Skills:
  • Exceptional organizational abilities to manage daily tasks effectively.
  • Strong analytical skills to clarify report discrepancies.
  • Proficient mathematical capabilities.
  • Solid understanding of Microsoft Excel.
  • Outstanding communication skills.
  • Ability to work collaboratively and foster interpersonal relationships.
Supervisory Role:
This position does not entail supervisory responsibilities.

Additional Responsibilities:
This job description is not intended to encompass all activities, duties, or responsibilities required of the employee. Responsibilities may evolve at any time with or without notice.

Qualifications:
  • Two to three years of experience in a billing capacity.
  • Experience in collecting on aged receivables is preferred but not mandatory.
  • Familiarity with Great Plains is advantageous but not essential.
  • Associate degree in accounting or equivalent experience.

Vaco promotes a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, persons with disabilities, ethnic minorities, foreign-born residents, and veterans.

EEO Statement

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, gender identity, sexual orientation, marital status, or any other protected characteristics as mandated by law.

Vaco LLC and its affiliates are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that individuals with disabilities receive reasonable accommodations as needed.

By applying for this position, you agree to provide Vaco with the exclusive right to represent you as a candidate for this employment opportunity. You also affirm that you have accurately represented your qualifications and will maintain confidentiality regarding any information learned about the position.

Privacy Commitment

Vaco LLC respects your privacy and is dedicated to transparency regarding our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees.
  • Virginia residents may view our state-specific policies.
  • Residents of other states may access our general policies.
Compensation Transparency

Compensation for this role at Vaco is determined by various factors, including:

  • Individual skill sets, experience, and training.
  • Licensure and certification requirements.
  • Geographic location and other considerations.
  • Business and organizational needs.

As required by local law, Vaco provides a salary range that reasonably estimates the base compensation for this position in applicable geographies. The individual may also qualify for discretionary bonuses.

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