Office Manager

1 day ago

Altamonte Springs, Florida, United States Just Write Full time
Office Supervisor Role

We are seeking an experienced Office Supervisor to lead and manage our clerical staff within the organization. This role involves supervising and evaluating clerical personnel, overseeing hiring and termination recommendations, and providing necessary training programs. The Office Supervisor will also handle various administrative tasks, including managing correspondence, coordinating meetings, and maintaining office records.

Key Responsibilities:
  • Staff Supervision: Oversee and supervise clerical staff, including interviewing applicants, making hiring and termination recommendations, and evaluating employee performance. Provide training programs to ensure staff development and efficiency.
  • Administrative Support: Answer and route telephone calls and inquiries. Respond to work order requests online or via email and telephone. Process correspondence, reports, and other materials as required.
  • Coordination: Coordinate, record, and advise staff members of engagements and meetings. Maintain and manage files, office records, and official documents. Handle inventory management for the specified division.
  • Customer Service: Provide leadership in customer service management, ensuring high-quality service delivery.
  • Reporting and Research: Prepare various routine and special reports, summaries, and tabulations. Conduct research and compile statistics for special projects and work assignments.
  • Payroll and Attendance: Prepare bi-weekly payroll and maintain leave/attendance records for the department.
  • Budget Management: Prepare and input budget information. Submit budget transfer requests as needed.
  • Process Improvement: Recommend and implement administrative business processes and procedures to enhance efficiency and effectiveness.
Qualifications:
  • Proven experience in office supervision and administrative support.
  • Strong leadership skills with the ability to manage and train staff effectively.
  • Excellent organizational and communication skills.
  • Proficiency in handling correspondence, reports, and office records.
  • Experience in budget preparation and payroll management is preferred.
  • Ability to conduct research and compile detailed reports.

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