Asset Management Administrative Coordinator

20 hours ago

New York, New York, United States WhiteCap Search Full time

We are seeking a highly skilled and organized Asset Management Administrative Coordinator to join our team at WhiteCap Search. This is an exciting opportunity to grow and learn from senior level professionals in the Credit Team of a respected Asset Management company.

Company Overview

Our client is a leading Asset Management company with a strong reputation for excellence in the industry. They are committed to providing top-notch services to their clients and are looking for a dedicated and detail-oriented individual to support their team.

Salary and Benefits

The successful candidate will be offered a competitive salary range of $80,000 - $100,000 per year, commensurate with experience. In addition, they will also receive a comprehensive benefits package, including health insurance, retirement plan, and paid time off.

Job Description

This is a full-time position that requires the incumbent to work 4 days a week in our New York City office. The working hours are from 9am to 6pm, with light overtime offered. The ideal candidate will have excellent communication skills, both written and verbal, and be able to work effectively in a fast-paced environment.

Key Responsibilities
  • Schedule and organize meetings, conferences, and off-sites
  • Arrange complex travel plans and compose detailed itineraries
  • Screen a large volume of incoming calls and greet guests professionally
  • Update DealCloud with relevant meetings
  • Allocate and process expenses for executives using the Concur expense management system
  • Handle recruitment coordination and logistics for new employees on the team
  • Compose strategic communications and correspondence related to all projects
  • Closely coordinate with the team and other assistants to provide backup coverage
Requirements

To be successful in this role, the candidate must have:

  • A Bachelor's Degree or 5+ years of administrative assistance experience or training
  • Strong ability to prioritize, meet deadlines, and thrive in a fast-paced environment
  • Exemplary interpersonal skills, tact, diplomacy, and poise
  • Superb written and verbal communication skills and strong attention to detail
  • Team-oriented and collaborative attitude
  • Extensive knowledge of Microsoft Outlook (Excel, Word, and PowerPoint) and office administrative procedures and equipment
Preferred Qualifications

Experience leading collaborative admin teams is required, and experience in the finance industry is preferred but not required.

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