Nursing Office Assistant

4 hours ago


Brooklyn, New York, United States United Surgical Partners Full time

Job Summary: We are seeking a skilled Nursing Office Assistant to join our team at NYU Langone Hospital - Brooklyn. As a key member of our nursing office, you will be responsible for performing clerical functions related to staffing and scheduling, ensuring adequate staffing on a daily basis, and providing exceptional customer service to patients, families, and staff.

Key Responsibilities:

  • Assure appropriate staffing on a daily basis by calling in supplemental staff as indicated by staffing guidelines.
  • Work collaboratively with nurse managers/supervisors to ensure adequate staffing and maintain accurate records.
  • Organize and maintain KRONOS database and/or manual files, ensuring timely and accurate entry of data.
  • Generate bi-weekly management reports as needed and update KRONOS regularly.
  • Prepare overtime availability sheets and confirm based on staffing guidelines or manager request.
  • Work closely with the Director of Nursing Administrative Services to ensure accuracy of agency/overtime orders, proper voucher and sign-in records, and notification of sick calls.
  • Administer applications to potential candidates and prepare and distribute scheduling Plan Sheets.
  • Enter census and GRASP acuity data daily and generate reports as requested.
  • Record sick calls in logbook, schedules, and staffing sheets, and notify unit and manager.
  • Assist with validation of temporary agency invoices and prepare companion list, calls for coverage, and transcribe to staffing boards.
  • Provide exceptional customer service, communicate effectively, and efficiently with patients, families, staff, and other members of the healthcare team.

Requirements: To qualify, you must have a High School Diploma and 1 year of office experience. Microsoft Office skills are required. Qualified candidates must be able to effectively communicate with all levels of the organization.



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