Administrative Support Specialist

3 weeks ago


Saint Charles, Missouri, United States Wise Plastics Technologies Full time
Job Summary:

As an Administrative Support Specialist at Wise Plastics Technologies, you will play a vital role in ensuring the smooth operation of our front desk and reception area. Your primary function will be to manage the front desk, greet visitors in a professional and welcoming manner, and provide administrative support to various teams, including Executive Management, Accounting, and HR.

Main Responsibilities:
  • Answer multi-line telephone systems, take accurate messages, and transfer calls to the appropriate person.
  • Process incoming and outgoing mail, order office supplies, and ensure message screens are updated.
  • Support the management team with administrative tasks, including formatting presentations, compiling reports, and making travel arrangements.
  • Assist walk-in applicants with the online application process and monitor the reception area via camera systems.
  • Manage conference rooms and the reception area, ensuring they are clean, presentable, and well-stocked.

Additional Responsibilities:
  • Assist with special projects for the CEO.
  • Create and submit purchase orders for office supply purchases.

Requirements:

Intermediate MS Office skills, highly organized, and able to prioritize. Excellent verbal and written communication skills, time management skills, and the ability to maintain professionalism in all situations. Ability to handle sensitive and confidential information and work independently. Spirit of hospitality, professional courtesy, and teamwork. Service-minded, internal and external customer-focused. Attention to detail. Multi-tasking and adaptability are essential.

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