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Accounting Associate

1 month ago

Carrollton, Texas, United States O'Brien Engineering, Inc. Full time
Job Overview

O'Brien Engineering, Inc. is seeking a highly skilled Accounting Associate to join our team. As a key member of our accounting department, you will be responsible for performing various accounting tasks, including accounts payable, accounts receivable, and general ledger coding.

The successful candidate will have a Bachelor's degree in accounting or a related field, with a minimum of 5 years of experience in an A/E engineering firm environment. Proficiency in Microsoft Office, including Word, Excel, and Outlook, as well as accounting application systems such as Deltek Costpoint, is required.

Key Responsibilities
  • Perform all aspects of accounts payable, from invoice entry to check generation.
  • Perform all aspects of accounts receivable, from creating invoices to cash collections and applications.
  • Record daily cash receipts/ACH and reconcile daily deposits and bank accounts.
  • Make collection calls and follow-up correspondence.
  • Daily G/L coding of vendor invoices and expense reports.
  • Prepare and process monthly accruals.
  • Generate and enter journal entries in the General Ledger.
  • Create new vendor profiles, follow company procedures, establish credit limits with the company's vendors, and update and maintain vendor profiles within Accounting Software.
  • Monitor and maintain all vendor records such as W9, Sales Tax Exemption Certificates, and Insurance Certificates.
  • Create new customer profiles, follow company procedures and establish customer credit limits, and update and maintain vendor profiles within Accounting Software.
  • Monitor and maintain all general customer records such as W9, Insurance Certificates, contracts, and Terms & Conditions.
  • Complete month-end tasks, including bank reconciliations, updating prepaid accounts, employee and owner receivables reconciliation, managing company credit cards and making payments, and completing accruals.
  • Process contract vendor 1099s and distribute by deadlines.
  • Request certificates of insurance that meet our client's requirements.
  • Prepare vendor payments via weekly check run and ACH/wire transfer.
  • Resolve discrepancies between vendor invoices and purchase orders.
Additional Responsibilities
  • Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, documenting business transactions.
  • Distribute expenditures, encumbrances, receipts, and receivables according to schedules.
  • Perform statistical analyses to determine trends, estimates, and significant changes and writes narrative reports explaining findings.
  • Analyze financial information detailing assets, liabilities, and capital. Prepare balance sheet, profit, loss statement, and other reports to summarize and interpret current and projected company financial position for other managers.
  • Determine proper handling of financial transactions and approve transactions within designated limits.
  • Monitor compliance with generally accepted accounting principles and company procedures.
  • Review, investigate, and correct errors and inconsistencies in financial entries, documents, and reports.
  • Install, modify, document, and coordinate the implementation of accounting systems and accounting control procedures.
  • Make recommendations regarding the accounting of reserves, assets, and expenditures.
  • Collect appropriate data and prepares federal, state, and local reports and tax returns.
About O'Brien Engineering, Inc.

O'Brien Engineering, Inc. is a well-established multidiscipline professional architecture and engineering firm, with strengths in real estate support, in North Texas, serving federal, municipal, and private customers regionally and nationwide. We have a diverse mix of A/E projects and equally diverse customer base serving federal (VA, CBP, FEMA, USACE, USDA), municipal, and private entities.

We offer a collaborative work environment and heavily emphasize regular training opportunities as well as team building fun activities for our group. If you are looking for variety in your work and an opportunity to work with great co-workers and managers, we encourage you to apply.

Benefits
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Health savings account
  • Life insurance
  • Parental leave
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance