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Administrative Support Specialist

2 months ago

Baltimore, Maryland, United States Space Telescope Science Institute Full time
Job Summary

We are seeking a highly organized and detail-oriented Lead Administrative Assistant to provide high-level administrative support to the Nancy Grace Roman Space Telescope Mission Office at the Space Telescope Science Institute.

Key Responsibilities
  • Coordinate executive meetings, agenda items, and provide onsite meeting support
  • Independently resolve complex questions using discretion and judgment
  • Create and maintain Mission Office Confluence pages
  • Develop presentation materials and other documents, utilizing various computer software
  • Compose correspondence and reports for approval
  • Process a high volume of Travel documents and Check Requests
  • Travel planning and processing the closeout of expense and trip reports
  • Process purchase requisitions (PR's) and invoices, tracking pending procurements and purchase orders
  • Maintain detailed budget records and expense tracking, coordinating with Accounting and other departments
  • Interface with other STScI organizational units and personnel to build working knowledge of Institute-wide practices and procedures
Requirements
  • Strong organizational skills to manage multiple administrative projects independently
  • Intermediate to expert skills in Outlook and Microsoft Office, with focus on Excel and PowerPoint
  • Ability to develop collaborative working relationships with internal and external parties, providing excellent customer service to stakeholders
  • Able to work with confidential & sensitive information while exhibiting discretion and good judgment
  • High school diploma or equivalent; Bachelor's degree preferred
  • 10+ years of progressively responsible experience in an administrative support role or equivalent
  • Routinely manages confidential information and material
  • Experience in a scientific, academic or technical environment preferred
What We Offer

Competitive compensation package, including employer retirement contribution, comprehensive medical/dental/vision/prescription plans, and more. A flexible and welcoming workspace for all, with a strong commitment to diversity and inclusion.

Apply now and join our team of dedicated professionals at the Space Telescope Science Institute.