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Procurement Operations Manager
2 months ago
Position Overview:
We are seeking a dynamic Procurement Operations Manager to oversee our purchasing activities. This role is crucial in optimizing the procurement process, from supplier selection to ensuring timely delivery of goods and services.
Key Responsibilities:
- Formulate effective and cost-efficient procurement strategies for acquiring materials and services essential to our operations.
- Identify and engage suppliers, fostering partnerships while continuously exploring additional vendor options.
- Establish and nurture long-term relationships with suppliers and vendors.
- Negotiate favorable terms with vendors to enhance our procurement outcomes.
- Conduct risk assessments on potential contracts, collaborating with the legal department to ensure favorable terms.
- Review existing supplier contracts to assess ongoing viability.
- Analyze spending patterns and identify opportunities for improving product quality and delivery timelines.
- Manage purchase orders, secure expenditure approvals, and coordinate the delivery of goods and services.
- Oversee systems that track shipments, inventory, and supply levels.
- Prepare procurement reports to monitor key metrics aimed at reducing costs and enhancing efficiency.
- Perform cost analyses and establish benchmarks for procurement improvements.
- Collaborate with stakeholders to clarify specifications and expectations.
- Anticipate changes in supplier and client negotiating dynamics.
- Conduct analyses to predict potential challenges and develop control strategies.
- Implement risk management procedures to mitigate losses due to product shortages.
- Assist in procurement budgeting and promote a culture of long-term cost savings.
- When necessary, supervise a procurement team and delegate tasks across departments.
Scope of Responsibilities:
The Procurement Operations Manager will be an expert in supply chain and logistics, focusing on implementing cost-effective purchasing strategies for all goods and services required by the organization. Ensuring quality control and compliance with company policies in supply chain management will be paramount.
Working Relationships:
This position reports to the Senior Manager or Director of Finance Operations and may include direct reports.
Qualifications:
- Bachelor's degree in supply chain management, logistics, business administration, or equivalent experience (minimum five years).
- Demonstrated experience in managing supply chain operations.
- Familiarity with supply chain management software and tools.
- Experience with Dynamics D365 or similar systems is preferred.
- Knowledge of contract preparation, invoicing, and negotiation processes.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Access).
- Strong leadership, management, collaboration, and communication skills.
- Highly organized, detail-oriented, and adept at time management.
- Excellent analytical and problem-solving abilities.
- Proven experience as a Procurement Specialist or Manager.
- Understanding of sourcing and procurement techniques, with a keen market insight.
- Aptitude for decision-making and numerical analysis.
- Experience in data collection and analysis.
Working Conditions:
- Standard working hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Occasional overtime may be necessary during peak workloads or significant projects.
