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Administrative Coordinator and Financial Specialist

2 months ago

Stone Mountain, Georgia, United States Better Planet LLC Full time
Job Overview

Administrative Coordinator and Financial Specialist Role

At Better Planet LLC, we are dedicated to offering innovative solutions for the efficient transportation of materials and personnel within various operational environments, including warehouses and manufacturing sites. Our commitment to sustainability drives us to recondition and repurpose existing vehicles, significantly reducing waste and promoting eco-friendly practices.

As a company born from a legacy of over 60 years in manufacturing electric industrial vehicles, we recognized the potential for extending the life of used equipment rather than allowing it to become waste. Our research highlighted a gap in the market for such services in North America, leading us to establish Better Planet LLC. Our clients appreciate the dual benefits of cost savings and environmental stewardship that come with our renewed equipment offerings.

As we continue to grow, we are seeking an Administrative Coordinator and Financial Specialist to join our dynamic team. This pivotal position encompasses a variety of responsibilities, making it essential to our operations. Currently, the workload allows for one individual to manage multiple tasks effectively, with plans to expand the team as our needs evolve.

Key Responsibilities:

  1. Financial Management:
    • Maintain precise financial documentation utilizing accounting software.
    • Oversee accounts payable and receivable processes.
    • Ensure timely and accurate payroll processing.
    • Conduct monthly bank statement reconciliations.
    • Prepare weekly cash flow forecasts.
  2. Billing and Collections:
    • Generate and dispatch invoices to clients.
    • Facilitate prompt payment of outstanding bills.
    • Prepare and submit Sales & Use Tax filings.
    • Manage deposits for cash and check collections.
  3. Inventory and Product Oversight:
    • Update and maintain digital records for products supporting our online platform.
    • Manage product listings in backend systems.
    • Monitor inventory levels for parts and supplies.
    • Oversee procurement of office supplies and materials.
  4. Scheduling and Coordination:
    • Organize service appointments and coordinate deliveries.
    • Assist in the arrangement of necessary company services.
    • Handle the receipt of goods and manage incoming correspondence.
  5. Executive Support:
    • Provide administrative assistance to senior management.
    • Manage calendars, schedule meetings, and oversee communications.
    • Engage with customers, suppliers, and team members through various communication channels.
    • Assist with additional administrative tasks as required.
  6. Sales Assistance:
    • Support the preparation of client quotes.
    • Conduct research to enhance sales initiatives.
    • Facilitate communication between the sales team and clients.
  7. Additional Duties:
    • Collaborate with vendors and service providers to maintain office operations.
    • Perform other tasks as assigned to support overall company functions.
    • Maintain an on-site presence during designated workdays.

Qualifications:

  • Demonstrated experience in an administrative or financial role.
  • Proficiency in accounting software and Microsoft Office Suite.
  • Familiarity with inventory management systems is advantageous.
  • Strong organizational and multitasking capabilities.
  • Excellent communication and interpersonal skills.
  • Detail-oriented with effective problem-solving abilities.
  • Ability to work autonomously and prioritize tasks efficiently.
  • Knowledge of sales processes and inventory management is a plus.