Aviation Operations Coordinator

2 weeks ago

Cleveland, Ohio, United States PrimeFlight Aviation Services Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Administrator to join our team at PrimeFlight Aviation Services. As a key member of our administrative staff, you will be responsible for managing the day-to-day operations of our office, providing exceptional support to our teams, and ensuring the smooth execution of our business activities.

Key Responsibilities
  • Manage day-to-day administrative operations, including coordinating office activities, supporting various departments, and ensuring efficient office management.
  • Assist with recruiting, hiring, and training of local employees, as well as daily management of timekeeping entries, payroll, and assisting with issues.
  • Handle HR-related issues, communicate with corporate, and manage files.
  • Coordinate office staff activities to ensure maximum efficiency, handle phone calls, correspondence, and filing systems.
  • Organize meetings, schedules, and maintain the office calendar, manage travel arrangements and accommodations for staff.
  • Oversee office supplies inventory and place orders when necessary, ensure the office environment adheres to health and safety policies.
  • Assist in the preparation of regularly scheduled reports, maintain a clean and enjoyable working environment, and provide general support to visitors.
  • Liaise with facility management vendors, including cleaning, catering, and security services, support budgeting and bookkeeping procedures for the office.
  • Coordinate with HR to manage office policies as necessary, participate in the coordination of company-wide events or conferences.
  • Implement and maintain procedures/office administrative systems.
Requirements
  • Minimum age of 18 years old.
  • At least 2 years of experience in office administration or a similar role.
  • Proficiency in Microsoft Office Suite and experience with office management software.
  • Excellent organizational and multitasking skills, strong communication and interpersonal abilities.
  • Detail-oriented with a proactive approach to problem-solving, ability to work independently and as part of a team in a fast-paced environment.
  • Comfortable working with computers, mobile devices, and tablets, ability to pass a drug screen.
  • Eligibility to acquire needed credentials and clearings (FAA, TSA, Port Authority, U.S. Customs, and U.S. Postal as applicable).
  • Must be able to read, write, and speak English.
  • Physical activity may include sitting for long periods, occasional mobility in an office environment, ability to lift up to 25 pounds.
What We Offer

As a PrimeFlight Aviation Services team member, you will enjoy a competitive pay scale, opportunities for career progression, and a positive working environment. We are committed to being a leading provider of commercial services within the aviation industry, and we are looking for talented individuals who share our values and passion for excellence.

We are an equal opportunity employer and welcome applications from diverse candidates. If you are a motivated and organized individual who is passionate about delivering exceptional results, we encourage you to apply for this exciting opportunity.

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