Administrative Coordinator

8 hours ago


Salt Lake, Utah, United States University of Utah Full time

**Job Title:** Executive Secretary

The University of Utah is seeking an experienced Executive Secretary to provide administrative support to the Dean's Office of the College of Architecture and Planning. This role will serve as the 'face' of the office, providing secretarial and administrative support, and performing a variety of clerical duties.

**Key Responsibilities:*

  • Provide general office support, including greeting visitors, handling phone calls, and processing mail.
  • Open and close office spaces as necessary.
  • Answer questions about the college and its activities.
  • Makes arrangements for meetings and conferences.
  • Maintains confidential files.
  • Assists with word processing, data entry, and internet research.
  • Orders and maintains supplies for the department.
  • Provides administrative support to the supervisor or college.
  • Maintains office equipment and ensures a professional office environment.
  • Provides direct student and faculty-facing support as a primary receptionist.
  • Resolves problems and directs concerns and complaints.

**Requirements:**

A high school diploma or equivalency and four years of full-time secretarial experience or equivalency are required. Proficiency in word processing and spreadsheet software is also necessary. The successful candidate will have excellent human relations and communication skills.

**Salary:** $15.00 - $24.00 per hour, based on experience.



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