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Administrative Support Specialist

2 months ago

Laredo, Texas, United States Bowhead Full time
Job Description

Job Title: Administrative Support Specialist

Job Summary:

Bowhead is seeking an Administrative Support Specialist to provide document management support services to the Office of Principal Legal Advisor (OPLA). The successful candidate will be responsible for maintaining and organizing files, managing mail, scanning documents, and entering/uploading data into PLAnet (OPLA's electronic alien file repository).

Responsibilities:

  • Manage and maintain files, both physical and electronic
  • Process and distribute mail, including paper and electronic correspondence and packages
  • Interfile correspondence in case files and shelve/re-shelve files as appropriate
  • Utilize the RAILS automated file system to locate files and for internal and external file transfers
  • Assist with Freedom of Information Act (FOIA) requests
  • Route or file materials that concern legal or specialized matters, such as briefs, correspondence, and exhibit packets
  • Comply with ICE and NARA (National Archives and Records Administration) General Records Schedule document retention standardization policy and procedures
  • Enter/upload data into PLAnet, including but not limited to the recording of receipt of motions, notices of appeal, briefing schedules, and court decisions

Qualifications:

  • High School Diploma or equivalent required
  • Minimum of one (1) year experience in an administrative office environment required
  • Extensive computer/PC knowledge required, including spreadsheet software, word processing software, and knowledge of MS Office Suite
  • Must be able to successfully pass a federal background investigation and pre-employment drug screen

Physical Demands:

  • Must be able to lift up to 35 pounds
  • Must be able to stand and walk for prolonged amounts of time
  • Must be able to twist, bend, and squat periodically

Security Clearance: Must be able to obtain a security clearance at the DHS ICE T2 level.