Office Administration Manager

2 weeks ago


Chicopee, Massachusetts, United States HopeWell Inc Full time

**Job Description**

We are seeking an experienced Administrative Operations Manager to join our team at HopeWell Inc.

As an Administrative Operations Manager, you will be responsible for providing administrative support to senior directors and staff, including managing day-to-day operations, planning and scheduling office events, and developing and improving administrative systems.

You will also be responsible for greeting guests, answering phones, collecting and distributing mail, and maintaining accurate records.

We offer a competitive salary of $65,000 - $80,000 per year, depending on experience, as well as a full suite of healthcare benefits, student loan pay-down assistance, tuition reimbursement, funding for professional development, and generous paid time-off.

Responsibilities

  1. Greeting Guests: Provide a welcoming atmosphere for visitors and ensure a positive first impression.
  2. Phone and Mail Management: Answer phones, direct calls, collect, sort, and distribute incoming mail daily.
  3. Copy Room Management: Ensure adequate supplies and maintain a well-organized copy room.
  4. Office Supplies: Order and maintain a stocked inventory of office supplies.
  5. Onboarding and Support: Assist with onboarding new employees and provide support to senior directors.
  6. Event Planning: Plan and schedule office events, including meetings, conferences, and training sessions.
  7. System Development: Develop and improve administrative systems, policies, and procedures.
  8. Special Projects: Assist with special projects and maintain accurate records.


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