Accounts Management Coordinator

2 weeks ago

Kansas City, United States Mead O'Brien Inc. Full time
Job Overview

Become a vital part of the financial team at Mead O'Brien, Inc. as our Accounting and Finance Associate. In this role, you will assist the Controller in managing all aspects of financial operations for our esteemed family-owned business, which has proudly served various industries for over 90 years.

The Accounting and Finance Associate will ensure the efficient execution of financial processes in a dynamic environment, focusing on accounts receivable, accounts payable, general ledger management, and payroll, among other accounting functions across multiple divisions. This position requires a keen attention to detail and a proactive approach to supporting the Controller.

Key Responsibilities

Accounts Receivable:

  • Monitor daily bank transactions for deposits.
  • Document deposits from various sources, including electronic payments.
  • Reconcile customer payments with bank deposits on a daily basis.
  • Maintain cash logs in Excel for all divisions.
  • Establish new customer accounts as necessary.
  • Update and manage customer records, including tax exemptions.
  • Prepare lien waivers when required.
  • Assist in debt recovery efforts as needed.

Accounts Payable:

  • Evaluate vendor invoices and allocate them to the correct accounts.
  • Record automated payments to vendors based on bank transactions.
  • Review freight invoices and distribute them to relevant personnel.
  • Prepare weekly vendor payments.
  • Set up new vendor accounts upon Controller's approval.
  • Maintain vendor files, ensuring all invoices are scanned and stored appropriately.
  • Conduct monthly reconciliations of company credit card statements.
  • Verify employee expense claims for accuracy.
  • Provide backup support for purchase order processing.

Sales Tax Compliance:

  • Keep abreast of state sales tax regulations and implement necessary changes.
  • Prepare and submit state sales/use tax reports and payments.
  • Manage payment setups in the accounting system.

General Ledger Management:

  • Prepare and record approved journal entries as required.
  • Create month-end accruals for expenses.
  • Provide supporting documentation for specific accounts to the Controller.
  • Reconcile assigned general ledger accounts monthly.
  • Assist the Controller with year-end activities and audit preparations.

Payroll Administration:

  • Review timekeeping entries and address discrepancies.
  • Update payroll systems with personnel changes.
  • Support the Controller with journal entry tasks.

Additional Responsibilities:

  • Serve as a contact point for inquiries from vendors, customers, or internal staff.
  • Provide support for colleagues in accounts receivable and payable.
  • Participate in special projects as assigned by the Controller.
Qualifications

The ideal candidate will possess:

  • A minimum of 5 years of relevant accounting experience.
  • An Associate's or Bachelor's degree in Accounting is preferred, or equivalent experience.
  • Strong organizational skills with the ability to manage multiple tasks.
  • A preference for working in a smaller company setting with diverse responsibilities.
  • A willingness to engage in various business functions beyond traditional accounting roles.
  • The ability to meet deadlines in a fast-paced environment.
  • A self-motivated attitude with a desire to learn and tackle new challenges.
  • Effective teamwork skills and the ability to collaborate with others.
  • A foundational understanding of GAAP, payroll, and sales/use tax regulations.
  • Experience with ERP systems, particularly Epicor Prophet 21, is advantageous.
  • Proficiency in Microsoft Office applications, especially Excel.
  • Strong verbal and written communication skills.
  • A valid driver's license and the ability to pass background checks and screenings.

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