Business Operations Supervisor

21 hours ago

Dallas, Texas, United States Dallas Independent School District Full time
Job Summary

We are seeking a highly skilled and experienced Business Operations Supervisor to join our team at the Dallas Independent School District. The successful candidate will be responsible for overseeing the financial and operational aspects of our Food Services department, ensuring the timely and accurate processing of invoices, and maintaining a high level of customer satisfaction.

Key Responsibilities
  • Oversee the daily operations of the Food Services department, including the management of accounts payable, inventory, and claims.
  • Ensure the prompt and accurate processing of invoices, including proper documentation and approval.
  • Review and prepare various financial reports, including accounts payable reports, to ensure timely and accurate submission.
  • Monitor and review banking and cash deposit transactions for all school cafeterias, reconciling reported cash to bank deposit reports and resolving any discrepancies.
  • Supervise and coordinate all claim activities related to the Texas Department of Agriculture Child Nutrition Programs, including the National School Lunch Program, Fresh Fruit & Vegetable Program, and other programs.
  • File monthly reimbursement claims with TDA in accordance with federal, state, and district policies and applicable laws.
  • Monitor and review meal participation reports and edit check reports, communicating any missing or incorrect data to cafeteria supervisors and operations team supervisors.
  • Renew TDA applications annually and stay up-to-date on technical, legislative, and professional trends and developments related to TDA and accounting operations.
  • Review monthly accounting journal entries for revenue and expenditure prepared by staff, ensuring accurate and timely posting to the general ledger.
  • Monitor student meal pay accounts, adjusting and processing refunds as needed, and following up on principal meal charge accounts and collections.
  • Ensure the timely production, delivery, and maintenance of accounts payable records and reports, as well as proper payment application to invoices.
  • Monitor contracts and business activities of the department, including building security contracts, armored transport deposit pickup contracts, and other assigned contracts.
  • Stay up-to-date on district policies and procedures relevant to the Food Services department and ensure proper use of account codes.
  • Promptly respond to inquiries from vendors and other district departments or campuses, and satisfactorily address queries and requests.
  • Assist with monthly and year-end financial close activities and audit requests from internal or external auditors.
Requirements
  • Bachelor's degree required, plus two years' related supervisory experience.
  • Excellent computer skills, with knowledge of MS Windows, MS Office Professional, and proficiency in Oracle financial system or an accounting software.
  • Preferred knowledge of Texas Education Agency Financial Accountability System Resource Guide (FASRG), Governmental Accounting Standards Board (GASB) standards, Grant Accounting, and Food Services Fund.
  • Ability to successfully prioritize and complete assignments timely with minimum direction or supervision.
  • Organizational, communication, and people skills required to achieve the goals of the position, and to interact with all levels of district personnel, vendors, and the public.

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