Sales Coordinator

2 weeks ago

Apollo Beach, Florida, United States Hillsboro Club Full time
Job Title: Sales / Activities Coordinator

The Hillsboro Club, a prestigious private residence club in South Florida, is seeking a highly organized and detail-oriented Sales / Activities Coordinator to join our team.

Job Summary:

We are looking for a dynamic and enthusiastic individual to support our Director of Sales with weddings and special events from May to mid-November and assist the Activities Director with adult and children's activities from mid-November to April.

Key Responsibilities:
  • Assist the Director of Sales with the coordination and execution of weddings and special events, ensuring seamless execution and exceptional customer service.
  • Communicate with clients to understand their needs and preferences, capturing all details and executing flawlessly.
  • Coordinate with vendors, staff, and other departments to ensure timely and efficient event execution.
  • Oversee the setting up and breaking down of events, ensuring all spaces meet the club's high standards.
  • Manage event timelines, ensuring all activities proceed according to schedule.
  • Provide exceptional customer service to clients and guests, addressing any questions or concerns promptly.
Activities (mid-November - April):
  • Assist the Activities Director in planning and executing a variety of adult and children's activities, including sports, entertainment, and educational programs.
  • Coordinate logistics for activities, including scheduling, staffing, and materials.
  • Lead or supervise activities as needed, ensuring a safe and enjoyable experience for all participants.
  • Gather feedback from members and guests to improve the quality and variety of activities offered.
  • Support in the promotion of activities to club members, including creating and distributing promotional materials.
  • Maintain inventory of activity supplies and ensure that all equipment is in good working order.
Requirements:
  • High school diploma or equivalent required; associate or bachelor's degree in hospitality, business, or related field preferred.
  • Previous experience in event planning, hospitality, or a related field is preferred.
  • Strong organizational skills with the ability to manage multiple tasks and projects simultaneously.
  • Excellent interpersonal and communication skills, with the ability to work effectively with a diverse range of clients, members, and colleagues.
  • Ability to work flexible hours, including evenings, weekends, and holidays as required by the club's event schedule.
  • A proactive and positive attitude with a passion for delivering exceptional customer service.
  • Proficiency in Microsoft Office Suite and experience with event management software is a plus.
  • Ability to lift and move event materials and supplies as needed.
Benefits:
  • Competitive Salary.
  • Free Employee Meals.
  • Recognition Awards.
  • Training & Development.
  • Paid Time Off / Holiday Pay.
  • Medical, Dental, Vision health insurance.
  • Generous retirement/401k benefits.
  • Supplemental insurance for Life, AD&D, and more.
About Us:

The Hillsboro Club is a private residence club for members and their guests in South Florida, founded in 1925. We offer 144 Florida-style rooms and suites with balconies and varying views from oceanfront to garden and inland waterway.

We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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